Onboarding Specialist at Turner Townsend

Mumbai, maharashtra, India -

Full Time

Start Date

Immediate

Expiry Date

09 Jun, 26

Salary

0.0

Posted On

11 Mar, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Onboarding, Pre-onboarding, HR Info Inbox Management, Offer Letter Preparation, Employee Relations, Performance Management, HRIS, MS Office, Communication, Interpersonal Skills, Conflict Resolution, Organizational Skills, Compliance, Labor Laws, Insurance Administration, HR Dashboard Reporting

Industry

Construction

Description

Company Description Company Details: Turner & Townsend is a global professional services company with over 22,000 people in more than 60 countries. Working with our clients across real estate, infrastructure, energy, and natural resources, we transform together delivering outcomes that improve people’s lives. Working in partnership makes it possible to deliver the world’s most impactful projects and programs as we turn challenge into opportunity and complexity into success. Our capabilities include program, project, cost, asset and commercial management, controls and performance, procurement and supply chain, net zero and digital solutions. We are majority-owned by CBRE Group, Inc., the world’s largest commercial real estate services and investment firm, with our partners holding a significant minority interest. Turner & Townsend and CBRE work together to provide clients with the premier program, project and cost management offering in markets around the world. Please visit our website: www.turnerandtownsend.com #LI-TA1 Job Description Pre-onboarding & onboarding process: Managing India HR Info Inbox and process employment request for approvals. Preparing salary break-ups for shortlisted candidates. Following up for candidate acceptance and responding to queries via email or phone. Informing recruiters and hiring managers to raise Employment Requests on HR Info after acceptance. Preparing and issuing offer letters, Terms & Conditions, and other joining documents once approved. Following up for acceptance, approved resignation emails, and submission of joining documents. Coordinating with managers to assign buddies for new joiners. Sending buddy guidelines to assigned buddies. Sharing buddy guidelines and personalized pre-welcome flyers (including name, details, and joining location) with new joiners. Updating managers on new joiner status, including changes in DOJ (preponed or delayed). Issuing welcome emails to new joiners. Providing onboarding checklists and documents to new joiners for sign-off within two weeks of joining. Updating the hiring team regarding backout and sending withdrawal email to the candidates. Conducting fortnightly follow-ups until the candidate joins. Update and maintain records of all above and ad-hoc reports as and when required Insurance TT Legacy: Informing vendors (Mediclaim, Group Personal Accident, Workmen Compensation, Term Life) about new joiners and leavers in Excel format every month. Supporting employees with Mediclaim-related queries and following up with insurance teams for claim processing. Others: Send probation completion reminders to hiring managers and issue confirmation letters to employees accordingly. Issue probation extension letters when applicable. Prepare and share HR dashboards and team flyers. Coordinate with office managers to support relocation needs of new joiners. Collect bank details of new joiners by the 20th of each month. Check and confirm HIVE and EAP data at the end of the month when received from the team. #LI-TA1 Qualifications Bachelor’s degree in human resources, Business Administration, or related field (master’s preferred). Immediate joiners preferred. 3–5 years of progressive HR experience in advisory or generalist roles. Strong knowledge of HR policies, labor laws, and compliance requirements. Experience in onboarding, employee relations, and performance management. Proficiency in HRIS/ATS systems and MS Office tools. Excellent communication, interpersonal, and conflict-resolution skills. Ability to partner with managers and employees to provide HR guidance and support. Strong organizational skills with the ability to manage multiple priorities. #LI-TA1 Additional Information Do better every day - Accuracy and quality standards of assigned tasks Do better every day - Assigned tasks are completed on time/ as per schedule Collaborate to deliver our best work – cross-functional support as and when required. #LI-TA1 Join our social media conversations for more information about Turner & Townsend and our exciting future projects: Twitter Instagram LinkedIn It is strictly against Turner & Townsend policy for candidates to pay any fee in relation to our recruitment process. No recruitment agency working with Turner & Townsend will ask candidates to pay a fee at any time. Any unsolicited resumes/CVs submitted through our website or to Turner & Townsend personal e-mail accounts, are considered property of Turner & Townsend and are not subject to payment of agency fees. In order to be an authorised Recruitment Agency/Search Firm for Turner & Townsend, there must be a formal written agreement in place and the agency must be invited, by the Recruitment Team, to submit candidates for review. Department: Business support

Responsibilities

This role manages the end-to-end pre-onboarding and onboarding process, including handling HR information inboxes, preparing employment documentation, issuing offer letters, and coordinating new joiner logistics like buddy assignments and welcome communications. Additionally, the specialist handles monthly insurance vendor updates, manages probation completion processes, and prepares HR dashboards and reports.