Onboarding Specialist at Visterra Landscape Group

Rosemont, Illinois, United States -

Full Time

Start Date

Immediate

Expiry Date

16 Jan, 26

Salary

75000.0

Posted On

18 Oct, 25

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Onboarding Coordination, Documentation, Compliance, ADP Workforce Now, Communication, Organizational Skills, Relationship Building, Process Improvement, Data Management, Training, Employee Records, Payroll Collaboration, Multi-site Experience, Fast-paced Environment, Travel

Industry

Environmental Services

Description

About Us:   Visterra Landscape Group ranks among North America's top 30 landscape service providers. Collectively, Visterra partner companies bring more than 200 years of expert landscape maintenance, enhancement, construction, sweeping, portering and critical winter services with a reputation for excellence in client service. Incumbent partner leaders guide day-to-day operations with teams that value and prioritize safety, employee wellbeing and dynamic career pathways. Visterra is a back-to-back winner of Lawn & Landscape's coveted Best Places to Work in Landscaping and has earned consecutive safety awards from the National Association of Landscape Professionals. For more information, visit www.vlgllc.com [http://www.vlgllc.com/]. Pay:   Visterra Landscape Group offers competitive pay commensurate with experience in a similar position. The range for this position is $65,000 to $75,000 annually, but actual compensation will vary depending upon new hire experience and qualifications as well as internal equity.   Role Overview:  The HR Onboarding Specialist ensures a smooth, compliant, and engaging onboarding experience for all new hires across corporate and field locations. This role manages the end-to-end onboarding process—from pre-hire documentation to Day One coordination—while partnering with HR, payroll, and operations to ensure new employees are set up for success  Key Responsibilities:     Onboarding Coordination: * Manage onboarding for corporate and field employees.  * Communicate with new hires pre-start to set expectations and answer questions.  * Partner with field managers to coordinate orientation schedules.    Documentation & Compliance:  * Prepare and process employment agreements, I-9s, and E-Verify submissions.  * Ensure compliance with federal/state regulations and company policies.  * Maintain accurate digital and physical employee records.    Systems & Data Management:  * Manage onboarding workflows in ADP Workforce Now.  * Collaborate with payroll for accurate pay setup and direct deposit processing.  * Monitor completion of required training and acknowledgments.    Process Improvement & Support:  * Continuously evaluate onboarding processes for efficiency and candidate experience; automate tasks and create workflows to improve consistency, reduce manual effort, and enhance scalability.  * Support HR initiatives such as offboarding and data audits.  Requirements:   * Bachelor’s degree in Human Resources, Business Administration, or related field required. * 2-3 years of experience in HR, onboarding or employee , preferably in both corporate and field environments. Multi-site experience is a plus. * Familiarity with HR processes including onboarding and compliance (e.g., I-9). Hands on experience with E-Verify is required * Experience in ADP Workforce Now is required. * Strong communication, organizational, and relationship-building skills. * Ability to work independently and collaboratively in a fast-paced, growth-oriented environment. * Ability to manage multiple onboarding processes simultaneously across different locations.  * Willingness to travel up to 25% and be on-site when not traveling. Benefits:  Visterra offers a challenging and rewarding working environment where employees are encouraged to develop and grow as professionals.  In this role, you will have the opportunity to work on projects that will expand your experience and challenge your abilities in the global marketplace.  The position also offers an excellent compensation package and a comprehensive suite of benefits. * Paid time off * Health and wellness coverage * 401(k) savings plan The above description is intended to describe the general content, identify the essential functions, and set forth the requirements for the performance of this job. It is not to be construed as an exhaustive statement of duties, responsibilities, or requirements.  Visterra is an equal employment opportunity (EEO)/AA employer and strongly supports diversity in the workplace (m/f/d/v). We provide equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. 

Responsibilities

The HR Onboarding Specialist manages the end-to-end onboarding process for new hires, ensuring a smooth and compliant experience. This includes coordinating with HR, payroll, and operations to set new employees up for success.