Onsite Assistant Community Association Manager (Fishhawk Ranch) at RealManage

Lithia, Florida, United States -

Full Time

Start Date

Immediate

Expiry Date

08 Apr, 26

Salary

46800.0

Posted On

08 Jan, 26

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Communication Skills, Customer Service, Office Management, Teamwork, Problem Solving, Time Management, Attention to Detail, Vendor Management, Computer Proficiency, Organizational Skills, Meeting Coordination, Report Preparation, Community Engagement, Administrative Support, Project Management, Data Management

Industry

Real Estate

Description

Job Details Job Location: Lithia, FL 33547 Position Type: Full Time Salary Range: $46,800.00 - $46,800.00 Salary/year Job Category: ELVONS RealManage Elevated Onsite is a division of RealManage, a company that specializes in the management of community associations with onsite staff. Our mission is to provide the best possible lifestyle HOA management services to our partner communities by encompassing the Best People, Best Technology, and Best Service reputation of RealManage and its CiraConnect division. The RealManage Elevated Onsite professional staff has decades of experience managing age-restricted communities, luxury high-rise condominiums, co-ops, urban mixed-use, and large-scale single-family developments with complex amenities. Our focus is on customer service and lifestyle for the residents and the boards we serve- ensuring that the community receives the finest management in the industry. RealManage Elevated Onsite is a values-based company with the following values as our guiding principles: Integrity: We always do the right thing. Respect: For our customers, employees, and company, mutual respect is the cornerstone for every RealManage relationship. Selflessness: More than teamwork; we are part of something special and much larger than any of us. Personal Relationships: We are a professional services company; people do business with people they like. Always Improving: Never satisfied, always learning, and always growing; one is either getting worse or getting better...never staying the same. At RealManage, we are always getting better. Join RealManage Elevated Onsite's fast-growing team, where energy, teamwork, innovation, and contribution are highly valued. Each branch proudly serves a diverse mix of single-family, townhome, and condominium communities. These community associations are of all sizes, from small communities to large, master-planned communities. RealManage has earned the prestigious Certified™ recognition from Great Place to Work®, a global authority on workplace culture, employee experience, and leadership excellence. This accolade is a testament to the positive feedback from our employees about their RealManage experience. Property Summary: FishHawk Ranch is your happy place. This is a Tampa Bay community where families grow closer, neighbors from all generations look out for each other, and we all come together to enjoy gatherings at the Lake House. With trails, parks, open spaces, resort-style pools, indoor and outdoor fitness areas, and the Lake House, there’s sure to be something for everyone to enjoy. As the first 'green certified' community in Hillsborough County, you can take pride in our commitment to our environment and our residents. As our community grows, our small neighborhood charm will always remain, and FishHawk Ranch will continue to be a happy place to call home. The Assistant Community Association Manager (ACAM) assists in the management of daily operations of community associations delivering professional services and exceptional customer satisfaction in accordance with the service level agreement, and in alignment with the company’s guiding principles. Responsibilities: Assist Onsite Manager as needed/directed and understand the roles of the General Manager (CAM – Community Association Manager). • Assist in the direction of the performance of onsite staff and office workflow • Alert Manager of observed issues with staff and/or onsite operations, keeping regular and open communication with Manager • Attend and create and/or assist in the preparation of accurate agendas, packets, and minutes, for all board and committee meetings in accordance with the association’s policies • Verify deputy is scheduled for all Board Meetings, with additional officers for large meeting (Annual, Budget and Townhall’s etc.) • Create the VEC Committee hearing packet/agenda & type VEC minutes • Assist Manager with obtaining and reviewing vendor bids to ensure continuity and accuracy for the Board • Manages the Association website, CiraNet calendar and CiraNet document archive • Monitor/review/manage all ACC request between the ACC and individual owners as well as email • Send ACC approvals/denials, as directed. Escalate to onsite Manager as needed • Prepare a daily estoppel report and ensure inspector(s) are issuing violations, monitor & manage those addresses progress to ensure an accurate transition of any potential, new, or existing violations/fines between owners working closely with inspector(s) to ensure accuracy. • Resident Ambassador program coordinator – work with Ambassadors and the Board Ambassador liaison, coordinate emails Ambassador meetings, facilitates meetings and types meeting minutes • Work with the community newsletter editor. Review and occasionally assist with articles to be published in the Association’s newsletter (The Talon) and ensure newsletter is sent to Resident Ambassadors monthly. • Contact new homeowners/tenants as part of the welcome process • Assist Office coordinator and Administrative Assistant with calls, emails and walk-ins who may need assistance, and escalate as needed • Assist Office Coordinator and Administrative Assistant in distributing mailbox numbers and logos, gate transmitter, etc. as well as process payments as needed • Assist with additional projects or tasks as needed and directed by the Manager Qualifications Qualifications: Florida CAM License required. High school diploma or GED required. Associate degree preferred. Excellent verbal and written communication skills, including ability to effectively communicate with internal and external customers. Excellent computer proficiency (MS Office – Word, Excel and Power Point). Must be able to work under pressure and meet deadlines, while maintaining a positive attitude and providing exemplary customer service. Ability to work independently and to carry out assignments to completion within parameters of instructions given, prescribed routines, and standard accepted practices. Physical Requirements: Must be able to remain in a stationary position 50% of the time. The person in this position needs to occasionally move about inside the office to access file cabinets, office machinery, etc. Constantly operates a computer and other office productivity machinery, such as a calculator, copy machine, computer, and printer. Constantly positions self to maintain files in file cabinets The ability to communicate information and ideas so that others will understand. Must be able to exchange accurate information in these situations. The ability to observe details at close range (within a few feet of the observer). Frequently moves boxes weighing up to 20lbs across the office for various needs Works in outdoor weather conditions while on-site at various communities. Occasionally ascends/descends a ladder or stairs. Pay : $46,800 Salary/year, depending on education and experience. Benefits include: Medical Insurance Dental Insurance Vision Insurance Life and Disability Insurance HSA (Required High Deductible Medical Plan to be eligible) FSA Education Reimbursement 401K matching Employee Assistance Program (EAP) 11 paid Holidays

Responsibilities

The Assistant Community Association Manager assists in managing daily operations of community associations, ensuring professional services and customer satisfaction. Responsibilities include supporting the onsite manager, coordinating meetings, managing communications, and overseeing various administrative tasks.