Onsite Concierge Assistant (H/F/X) - Internship - Ibiza at Le Collectionist

Ibiza, Balearic Islands, Spain -

Full Time

Start Date

Immediate

Expiry Date

05 Mar, 26

Salary

0.0

Posted On

05 Dec, 25

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Hospitality, Tourism, Luxury Services, Concierge Services, Villa Management, Customer Service, Interpersonal Skills, Communication Skills, Organizational Skills, Detail-Oriented, Autonomous, Multitasking, Adaptability, Local Knowledge, English Fluency, Spanish Knowledge

Industry

Travel Arrangements

Description

Company Description Founded in 2014, Le Collectionist is the European leader in tailor-made luxury travel, bringing together spectacular homes with exceptional services and experiences, creating unforgettable holiday experiences for groups and families who believe holidays should be unique, lively, and shared. Our portfolio spans over 50 iconic destinations—from coastlines and countryside escapes to snow-covered peaks and vibrant city streets. Every home is handpicked for its character, beauty, story, then paired with expertly selected services to create the perfect setting for every kind of gathering. It’s a different way to travel: smoother, more intimate, and above all, freeing. With expert concierges supported by dedicated local teams, we take care of every detail — from thoughtful services for everyday comforts to fully bespoke, once-in-a-lifetime adventures rooted in local culture and tradition. Whether it’s arranging a private chef or nanny, securing a vintage car, or privatising a museum, we bring your holiday vision to life. Job Description This position is available for a period of 4 to 6 months starting in March 2026. 🎯 Your Mission: As an Onsite Concierge Assistant within the Conciergerie & Stay team, you will play a supporting role in managing and assisting our clients on-site with concierge and property-related requests. You will help the team welcome our international clientele in various rented properties while upholding Le Collectionist brand standards. In close collaboration with the Pre-Arrival Team, you will assist in strengthening our network of local partners to offer our clients the highest quality services and experiences. ✨ Your Responsibilities: Pre-Arrival Preparation Take part in property visits where guests are expected. Support the Pre-Arrival Team in gathering the necessary information for stay preparations. Assist in updating property information in internal tools. Contribute to preparing properties (shopping, gifts, amenities) ahead of guest arrivals. Help the team establish contact with clients before their arrival. Guest Welcome and Stay Follow-Up Welcome guests alongside the team, ensuring the villa is ready and in perfect condition. Participate in villa tours and guide guests through the property’s facilities. Be available to assist with concierge requests or service adjustments. Observe and learn the procedures for handling and processing payments. Check-Out and End-of-Stay Follow-Up Assist the team to ensure a smooth check-out process and help inspect the property in the presence of guests. Contribute to documenting final observations and any potential damages. Help follow up on billing and payments in collaboration with the Pre-Arrival Team. Administration and Payment Management Support the team in invoicing and payment collection in collaboration with the Pre-Arrival Team. Document property condition observations after guest departures. ⚠️ Schedule and Specifics Our on-site presence and industry standards require working Saturdays and Sundays (hospitality model), especially during the high season. Work is organized in rotation with the rest of the on-site team, and overtime can be compensated with time off. 🫰 Perks 🎂 1 day off for your birthday 🍽️ Restaurant tickets up to 4 €. 💻 A laptop 🎊 Events all year round 🌴 1 day off per month (from 5 months of internship) Qualifications Desired Profile Currently pursuing studies in hospitality, tourism, business school, or a related field. Strong interest in the luxury and hospitality sector. Valid driver’s license. Interest in similar roles (villa management, concierge services). Knowledge of the destination and its ecosystem, or a strong willingness to learn. Fluency in English is required, and knowledge of Spanish or/and French is a plus Organized, meticulous, and detail-oriented. Autonomous, with excellent interpersonal skills. Outstanding written and verbal communication skills to build strong relationships with clients and partners. Customer-oriented, with a warm personality and the ability to create lasting connections. Able to manage multiple tasks simultaneously and adapt to a fast-paced, demanding environment. All our positions are open, with equal consideration, to candidates requiring specific accommodations related to a disability. Additional Information Interview Process 👋 Steps: HR Interview Manager Interview Case Study Case Study Presentation Call with our Regional Director

Responsibilities

The Onsite Concierge Assistant will support the team in managing client requests and ensuring properties are prepared for guest arrivals. Responsibilities include guest welcome, stay follow-up, and assisting with check-out processes.