Operating Unit Administrator at Aecom USA

London, England, United Kingdom -

Full Time

Start Date

Immediate

Expiry Date

13 Aug, 26

Salary

0.0

Posted On

15 May, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Salesforce, Coupa, Bid Management, Revenue Forecasting, Microsoft Office, InDesign, PDF Editing, Administrative Support, Data Accuracy, Communication Skills, Opportunity Logging, Expense Processing, Version Control, Collaboration, Attention To Detail, Purchase Order Management

Industry

Civil Engineering

Description

Company Description Work with Us. Change the World. At AECOM, we're delivering a better world. Whether improving your commute, keeping the lights on, providing access to clean water, or transforming skylines, our work helps people and communities thrive. We are the world's trusted infrastructure consulting firm, partnering with clients to solve the world’s most complex challenges and build legacies for future generations. There has never been a better time to be at AECOM. With accelerating infrastructure investment worldwide, our services are in great demand. We invite you to bring your bold ideas and big dreams and become part of a global team of over 50,000 planners, designers, engineers, scientists, digital innovators, program and construction managers and other professionals delivering projects that create a positive and tangible impact around the world. We're one global team driven by our common purpose to deliver a better world. Join us. Job Description B+P Building Engineering (UK&I) is arranged into national discipline specific operating units: MEP, Structures, Civils, Sustainability and Specialisms. Operational support to these Operating Units is a key aspect to maintaining the ability of these teams to deliver against the needs of our clients. We are seeking to appoint Operating Unit Administrators within the Building Engineering Business Unit (B+P) to work closely with operating unit leaders to maintain accurate sources of revenue data, provide bid support for opportunities up to $500k NSR, and deliver effective administrative support to operating unit leadership. This role is for a proactive individual with strong knowledge of software systems including Salesforce and Coupa and willing to learn processes such as Sources of Revenue forecasting (R18). The role requires effective collaboration across the operating unit to deliver required outcomes. Responsibilities • Maintain accurate and up to date sources of revenue data, ensuring alignment with business reporting and forecasting requirements. • Act as the primary point of contact for opportunity logging and updates, ensuring opportunities are recorded consistently and in a timely manner. • Work collaboratively with the Performance Manager and Capture Manager to support continuous improvement in opportunity management. • Regularly and routinely monitor and maintain the quality and accuracy of the sources of revenue data, through regular communications with PM’s, Capture Managers, Performance Managers and OUL’s. Bid support • Support bid and pursuit activities up to $500k NSR by preparing high quality submission materials, following established templates, processes, and quality standards, working collaboratively with the Major Pursuits Team’s Building Engineering representative. • Ensure bid content, CVs, and case studies are correctly formatted, version controlled, and compliant with internal requirements. Work to ensure this bidding material is maintained and up to date during periods of not bidding. • Provide standard company information and source initial content from previous bids and collateral • Work collaboratively with the OUL and B+P Pursuits team to support continuous improvement in bid management processes. • Support leaders with travel bookings and expense processing, ensuring compliance with company policies. • Raise purchase order requests via Coupa, ensuring correct coding, approvals, and supporting documentation is in place. Strong communication skills, attention to detail, and a positive, collaborative approach are essential, along with a good understanding of bid management principles and processes. Qualifications GCSE in English and Maths Proficiency in Microsoft applications is required, with working knowledge of InDesign or PDF editor desirable. Additional Information About AECOM AECOM is the world’s trusted infrastructure consulting firm, delivering professional services throughout the project lifecycle – from advisory, planning, design and engineering to program and construction management. On projects spanning transportation, buildings, water, new energy and the environment, our public- and private-sector clients trust us to solve their most complex challenges. Our teams are driven by a common purpose to deliver a better world through our unrivaled technical and digital expertise, a culture of equity, diversity and inclusion, and a commitment to environmental, social and governance priorities. AECOM is a Fortune 500 firm and its Professional Services business had revenue of $16.1 billion in fiscal year 2025. See how we are delivering sustainable legacies for generations to come at aecom.com and @AECOM. Freedom to Grow in a World of Opportunity You will have the flexibility you need to do your best work with hybrid work options. Whether you’re working from an AECOM office, remote location or at a client site, you will be working in a dynamic environment where your integrity, entrepreneurial spirit and pioneering mindset are championed. You will help us foster a safe and respectful workplace, where we invite everyone to bring their whole selves to work using their unique talents, backgrounds and expertise to create transformational outcomes for our clients. AECOM provides a wide array of compensation, benefits and well-being programs to meet the diverse needs of our employees and their families. We’re the world’s trusted global infrastructure firm, and we’re in this together – your growth and success are ours too. Join us, and you’ll get all the benefits of being a part of a global, publicly traded firm – access to industry-leading technology and thinking and transformational work with big impact and work flexibility. As an Equal Opportunity Employer, we believe in each person’s potential, and we’ll help you reach yours. We are a Disability Confident Employer and will offer an interview to applicants who have a disability or long-term condition, who meet the minimum/essential criteria for the role. Please let us know using this email address [email protected] if you would like to apply through the Disability Confident Interview Scheme. All your information will be kept confidential according to EEO guidelines. State/Province: London, City of Business Group: DCS Legal Entity: AECOM Limited Business Line: B&P - Buildings & Places Work Location Model: Hybrid Operating Group: International Primary Location: UK - London - Aldgate Tower

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Responsibilities

The role involves maintaining accurate revenue data and providing administrative support to operating unit leadership. Additionally, the administrator supports bid and pursuit activities for opportunities up to $500k NSR.