Operational Admin Coordinator at Inova Health System

Falls Church, Virginia, United States -

Full Time

Start Date

Immediate

Expiry Date

18 Jul, 26

Salary

0.0

Posted On

19 Apr, 26

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Administrative support, Operational support, Logistics coordination, Record management, Project coordination, Stakeholder communication, Data entry, Budget tracking, Invoice processing, Calendar management, Meeting coordination, Workflow monitoring, Compliance tracking, Facility coordination, Supply ordering

Industry

Hospitals and Health Care

Description

Inova Fairfax Hospital | Cardiac Critical Care is looking for a dedicated Operational Administrative Assistant to join the team. This role will be full-time day shift from Monday – Friday. Inova is consistently ranked as a national healthcare leader in safety, quality and patient experience. We are also proud to be consistently recognized as a top employer in both the D.C. metro area and the nation. Featured Benefits: * Committed to Team Member Health: offering medical, dental and vision coverage, and a robust team member wellness program. * Retirement: Inova matches the first 5% of eligible contributions – starting on your first day. * Tuition and Student Loan Assistance: offering up to $5,250 per year in education assistance and up to $10,000 for student loans. * Mental Health Support: offering all Inova team members, their spouses/partners, and their children 25 mental health coaching or therapy sessions, per person, per year, at no cost. * Work/Life Balance: offering paid time off and paid parental leave Operation Admin Coordinator Job Responsibilities – The Operational Administrative Coordinator provides high-level administrative and operational support to hospital departments. This role ensures smooth day-to-day operations by coordinating logistics, managing records, supporting departmental projects, and serving as a liaison between clinical and administrative teams. * Assists with departmental logistics including supply ordering, equipment maintenance, and facility coordination. • Supports the planning and execution of departmental initiatives and special projects. • Monitors and tracks operational workflows to ensure efficiency and compliance. • Serves as a point of contact for internal and external stakeholders. • Coordinates communication between departments, vendors, and leadership. • Responds to inquiries and resolves administrative or operational issues as needed. • Manages calendars, schedules meetings, and coordinates logistics for special events as needed. • Collects and enters data for operational reports and dashboards. • Assists with budget tracking and invoice processing. • May perform additional duties as assigned. Minimum Qualifications – Certification - None Required Licensure - None Required Experience - 5 years of relevant office experience Preferred Qualifications - We are Inova, Northern Virginia’s leading nonprofit healthcare provider. Every day, our 26,000+ team members provide world-class healthcare to the communities we serve. Our people are the reason we're a national leader in healthcare safety, quality and patient experience. And from best-in-class facilities to professional development opportunities, we support them at every step. At Inova, we're constantly striving to be ever better — to shape a more compassionate future for healthcare. Inova Health System is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to age, color, disability, gender identity or expression, marital status, national or ethnic origin, political affiliation, pregnancy (including childbirth, pregnancy-related conditions and lactation), race, religion, sex, sexual orientation, veteran status, genetic information, or any other characteristics protected by law.

Responsibilities

The Operational Administrative Coordinator provides high-level administrative and operational support to hospital departments, including logistics, project coordination, and data management. This role serves as a key liaison between clinical and administrative teams to ensure efficient daily operations.