Operational Automations Officer at Shae Group

Warsaw, Masovian Voivodeship, Poland -

Full Time

Start Date

Immediate

Expiry Date

01 Feb, 26

Salary

1800.0

Posted On

03 Nov, 25

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Automation, RPA, Process Optimization, AI, Workflow Monitoring, Error Detection, Productivity Tools, Communication, Documentation, Training, Organizational Skills, Problem-Solving Mindset

Industry

Design Services

Description

Role Overview The Operational Automations Officer designs, deploys, and manages AI + automation frameworks across the company. Their goal is to remove manual effort wherever possible while embedding quality control (QC), compliance, and reliability into all workflows. This role ensures operational processes are fully automated, scalable, and continuously optimized for performance, productivity, and compliance. Key Responsibilities Enterprise Automation & AI Systems Map, automate, and maintain workflows across all business units (Tech, HR, CX, Sales, Marketing, Finance). Build scalable, set-and-forget automations using AI, RPA, and iPaaS platforms. Continuously monitor and improve automation performance, uptime, and scalability. Team Productivity & Workforce Tracking Implement and automate time/productivity tracking (Clockify, Time Doctor, Hubstaff). Build dashboards and GPT query integrations for executive oversight. Deliver insights into workforce utilization, efficiency, and productivity trends. Quality Control Systems (QC) Design and implement AI-driven QC workflows to detect errors, anomalies, or compliance breaches. Create automated alerts and corrective actions for missed steps, bottlenecks, or deviations. Standardize QA dashboards and reporting pipelines to give leadership visibility into performance quality as well as productivity. Integrate automated QC into onboarding, compliance, customer experience, and technical project workflows. Governance & Compliance Maintain audit trails, RBAC, MFA, and least-privilege access models. Deliver QC + compliance SOPs and playbooks for managers and executives. Partner with internal teams to ensure all automations meet regulatory, privacy, and security requirements. Enablement & Handover Train team leads on interpreting automation + QC dashboards. Provide an Automation & QC Playbook with runbooks and escalation procedures. Ensure automations are designed for long-term sustainability (set-and-forget with minimal interventions). 3–5+ years in automation, RPA, or process optimization roles. Proficiency in automation platforms (Zapier, Make, UiPath, Workato, or equivalent). Experience with productivity tools (Clockify, Time Doctor, Hubstaff). Knowledge of AI-driven QC frameworks, workflow monitoring, and error detection. Strong communication, documentation, and training ability. Excellent organizational skills with a proactive, problem-solving mindset. Base $1,200–1,800 Incentives up to $500 OTE $1,700–2,300 Corporate Culture & Work Ethos We foster a culture of innovation, performance, and purpose. Success is measured by outcomes, and we thrive in a fast-paced, AI-first environment. Transparency, collaboration, and high standards guide how we work, while our mission is to use technology for good, advancing health, wellbeing, education, and human performance. Thank you for applying for this role. Once you submit your application, you will receive an email in less than two minutes with the next step. Please check your inbox (and spam/junk folder) and respond immediately so we can proceed with your application. We aim to complete the hiring process within one week. Please check your email daily for updates, so we can move your application forward as quickly as possible.

Responsibilities

The Operational Automations Officer designs, deploys, and manages AI and automation frameworks across the company to enhance operational efficiency. They ensure that processes are fully automated, scalable, and continuously optimized for performance and compliance.