OPERATIONS ACCOUNTING & EQUIPMENT ADMINISTRATOR

Phoenix Technology Services LP is a progressive and innovative Calgary based Directional Drilling Company. Driven by our client’s needs, we are committed to providing more efficient and cost-effective drilling operations.
We have an opening for an Operations Accounting & Equipment Administrator based out of our SE Technical Centre. The Operations Accounting & Equipment Administrator is accountable for entering job data into accounting spreadsheets, and processing motor services. Some of the specific accountabilities of this position are met in part through the work of the Motor Administrators. In addition, this individual provides support to the Operations Accounting Department with resolving any mud motor and equipment rental related issues.

• Receive motor return reports for Canada and USA, and update service tracking spreadsheets with motors that require servicing.
• Receive Commercial Invoices with Intercompany motors and update USA service tracking spreadsheet.
• Pull Goods Issue reports for all Canada, and USA motors serviced.
• Review servicing transactions to ensure all items have been handled properly, contact appropriate personnel for all discrepancies, and work to resolve errors and omissions.
• Generate customer billing summaries from motor service app, and Power Bi.
• Update tool service tracking spreadsheets with appropriate costs for Canada and USA, and highlight completed services.
• Forward billings for approval.
• Address motor billing queries from other departments.
• Assist with coding and reconciling of US invoices for US Equipment rentals.
• Receive approved CDN Rental invoices, code, and post in SAP, Reconcile on the CDN Equipment Rental Log.
• Update Equipment rental logs with Delivery/Return tickets.
• Track and price CDN Equipment Rental logs.
• Scanning and filing of various accounting documents, and service billings.
• Assist with quarterly inventory counts if time permits.
• Assist with periodic asset verification counts and reconciliation.
• Perform all month end tasks within the required accounting schedule deadlines.
• Assist with coverage of other administrative duties during vacation or other absences.
• Assist other departments with various projects when time permits.
• Perform all duties so as to meet the responsibilities listed in the Employee and Corporate HSE Handbooks.
• Perform duties according to the Company’s quality system procedures and work instructions.
  The successful candidate will have a high school diploma and be a very organized, analytical and detail-oriented individual. The incumbent will have solid communication and keyboard skills with proficiency in MS Office, specifically Excel functions & formulas. Previous SAP and industry experience is an asset.
  Job Type: Full-time

Benefits:

• Casual dress
• Company events
• Dental care
• Disability insurance
• Extended health care
• Life insurance
• On-site parking
• RRSP match
• Vision care

Schedule:

• 8 hour shift
• Monday to Friday
• Overtime

Work Location: In perso