Operations Admin Assistant (Part-Time) at Blackstone Consulting Inc

Austin, Texas, United States -

Full Time

Start Date

Immediate

Expiry Date

31 Mar, 26

Salary

0.0

Posted On

31 Dec, 25

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Administrative Support, Customer Service, Data Entry, Communication Skills, Organization, Multi-tasking, Microsoft Office, Time Management, Problem Solving, Team Collaboration, Spreadsheet Management, Invoice Preparation, Vendor Communication, Employee Timecard Processing, Site Inspections Monitoring, Security Access Management

Industry

Environmental Services

Description

Company Overview: BCI is one of the largest private and minority-owned companies, proudly celebrating over 30 years in business. We serve a variety of industries including government, commercial, education, telecommunications, technology, and healthcare. Position Summary: We are seeking a reliable and organized Administrative Assistant to provide part-time support to our site management team. This role will be approximately 3 days per week, 8 hours per day, assisting with administrative tasks, data entry, and coordination to ensure smooth day-to-day operations. Responsibilities/Duties: * Provide exceptional administrative and customer service support to the site management team. * Receive, enter, and process work orders and requests. * Review and respond to vendor, customer, and internal inquiries via phone or email. * Assist with processing employee timecards and related administrative tasks. * Review and monitor site inspections and reports. * Issue badges and request security access for new staff. * Maintain and organize spreadsheets. * Prepare and submit monthly invoices for services. * Partner with management, peers, and staff to maintain a supportive and positive work environment. Required Skills & Qualifications: * High School Diploma/GED required. * Minimum 2 years of experience in an administrative, office, or customer support role. * Strong written, verbal, and interpersonal communication skills. * Excellent organization and ability to multi-task, self-manage, and follow through on assignments. * Proficient in Microsoft Office (Word, Excel) and other office systems; experience with iOS-based programs a plus. * Ability to work independently and collaboratively with team members. Preferred Experience: * Prior management experience or exposure to site leadership. * Facilities-related administrative experience is highly requested. * Minimum 3 years of customer service experience. * Strong data entry, reporting, or work order processing experience. #IND Qualifications Must have High School Diploma/GED completed Minimum of two (2) years of experience in a support role in an office or call center environment Excellent written, verbal, and interpersonal communication skills as well as strong follow up Excellent organization with a disciplined approach to performing essential responsibilities Ability to multi-task, self-manage, troubleshoot and problem solve issues around assigned tasks Experience and exposure to iOs based programs and equipment Ability to work independently and additionally with other team members Proficient experience with data entry, customer service and use of multiple office systems (Word, Excel, etc.)

How To Apply:

Incase you would like to apply to this job directly from the source, please click here

Responsibilities

The Operations Admin Assistant will provide administrative support to the site management team, including processing work orders, responding to inquiries, and maintaining spreadsheets. The role also involves assisting with employee timecards and preparing monthly invoices.