Operations & Administration Executive at ImagineArt

Islamabad, Islamabad Capital Territory, Pakistan -

Full Time

Start Date

Immediate

Expiry Date

13 Jun, 26

Salary

0.0

Posted On

15 Mar, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Organization, Administration, Logistics Coordination, Vendor Management, Documentation, Record Keeping, HR Support, Onboarding Coordination, Travel Coordination, Scheduling, Internal Tools Management, Office Operations, Team Support, Google Workspace Proficiency, Attention To Detail, Reliability

Industry

technology;Information and Internet

Description

Job Title: Operations & Administration Executive Location: On-Site (H-12, NSTP, Islamabad) READING THE JOB DESCRIPTION IS MUST, WE WILL ASK QUESTIONS FROM IT, IF YOU MISS IT, WE WILL DROP THE APPLICATION. Be Part of ImagineArt We’re redefining how the world creates and designs. ImagineArt is one of the fastest-growing GenAI companies in the world. We’ve scaled faster than most funded startups — with zero outside funding. $35M+ ARR crossed this year 100M+ social impressions Built and shipped our own image generation model, now ranked #3 globally for photo realism No funding. No shortcuts. Just a sharp, driven team building one of the strongest GenAI products in the world — and we’re just getting started. If you want to build something that truly matters, work with exceptionally smart people, and grow at a pace most companies never experience, ImagineArt is the place. Job Summary We are looking for a highly organized and proactive Operations & Administration Executive to support the smooth day-to-day functioning of our office and internal operations. This role is critical in ensuring that internal processes, office logistics, and administrative coordination run efficiently. The ideal candidate is detail-oriented, reliable, and comfortable managing multiple operational responsibilities in a fast-paced environment. Key Responsibilities Office & Administrative Operations Manage day-to-day office administration and operational logistics Coordinate with vendors and service providers for office needs Maintain office supplies and operational requirements Ensure the office environment runs smoothly and efficiently Documentation & Record Management Maintain and organize internal documentation and company records Manage administrative documentation including contracts and internal files Ensure records and operational documents are properly structured and accessible HR & Onboarding Support Assist the HR team with employee onboarding coordination Manage gate entry approvals and office access for new hires and visitors Help maintain employee records and administrative documentation Support onboarding logistics and internal coordination Travel & Scheduling Coordinate travel bookings including flights, accommodation, and transport Assist with meeting scheduling and internal calendar coordination Support leadership and teams with operational scheduling tasks Internal Tools & Systems Manage and maintain internal tools used for operations and documentation Coordinate access to internal systems for new team members Ensure internal operational information is organized and updated Office Operations & Team Support Coordinate company-funded meals and daily team logistics Ensure meal arrangements and refreshments are organized for the team Support cross-team operational tasks when required Requirements Bachelor’s degree in Business Administration, Management, or a related field 3–5 years of experience in administration, office management, or operations Strong organizational and documentation skills Excellent communication and coordination abilities Proficiency in Google Workspace (Docs, Sheets, Drive) Ability to manage multiple tasks efficiently in a fast-paced environment Strong attention to detail and reliability Good to have Experience supporting HR operations or employee onboarding Familiarity with tools such as Notion, Slack, or ATS platforms Experience working in a startup or high-growth environment What We Offer Competitive salary and growth opportunities Opportunity to work with a fast-scaling global AI company A high-performance, collaborative team environment Ownership and responsibility from day one

Responsibilities

The Operations & Administration Executive will manage day-to-day office administration, coordinate logistics, maintain documentation, and support HR/onboarding processes. This role also involves coordinating team meals, scheduling, and maintaining internal operational tools.