Operations Administrative Assistant at Aston Carter

Kansas City, Missouri, United States -

Full Time

Start Date

Immediate

Expiry Date

26 Sep, 26

Salary

72800.0

Posted On

28 Jun, 26

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Data Entry, NetSuite, Documentation Management, Microsoft Outlook, PDF Editing, Organization, Communication, Inventory Tracking, ISO Standards, Task Management

Industry

Staffing and Recruiting

Description

Operations Administrative Assistant Location: On‑site Schedule: Monday–Saturday, 6:00 a.m. – 4:30 p.m. (overtime + weekends required) Employment Type: Hourly Paying role, Union Role (Full Union Benefits) About the Role We are seeking an Operations Administrative Assistant to provide essential documentation and administrative support to our engineering and manufacturing teams. This role plays a key part in producing and organizing shop sets, entering accurate data into NetSuite, and managing job order paperwork to ensure smooth project execution and effective inventory management. You will work closely with project engineers, project managers, manufacturing leadership, and engineering teams to keep information flowing efficiently and ensure all documentation meets ISO and internal quality standards. Key Responsibilities Produce complete and accurate shop sets for manufacturing project teams. Build and organize document sets for operations and maintenance leadership. Perform accurate data entry into the ERP system (NetSuite). Mark and record quantity counts on shop sets to support inventory and production planning. Manage the flow of job order paperwork between office and project teams. Follow ISO requirements and internal documentation standards. Operate printing equipment to produce and update physical documentation. Use Microsoft Outlook and task management tools to track and prioritize work. Utilize PDF editing programs to update, annotate, and prepare documents. Communicate with drafters, designers, engineers, and shop personnel to gather information and resolve documentation issues. Go onto the shop floor as needed to collect documentation and coordinate with departments. Work professionally as a team player and assist other departments as needed. Maintain regular and predictable attendance, including overtime, weekends, and holidays when required. Perform additional duties and projects as assigned. Essential Skills & Qualifications Minimum 1 year of experience in administrative, operations, or documentation support. High school diploma or equivalent. Accurate data entry skills, preferably in NetSuite or similar ERP systems. Strong organizational skills with the ability to manage multiple tasks and documents. Ability to count, sort, and track documents and materials. High attention to detail in documentation and data entry. Ability to operate printing equipment and basic office technology. Strong communication skills for working with engineering and shop teams. Proficiency with Microsoft Outlook and task management systems. Ability to use PDF editing tools for document updates and preparation. Preferred Qualifications Technical degree or technical education Experience supporting engineering, manufacturing, or industrial operations. Familiarity with ISO documentation requirements. Comfortable working both in an office environment and on the shop floor. Demonstrated ability to support cross‑functional teams. Work Environment & Schedule Hourly union position with full union benefits. Overtime after 8 hours daily and double‑time after 60 hours weekly. Standard schedule: Monday–Saturday, 6:00 a.m. – 4:30 p.m. Saturday shift may end around noon depending on workload. Newly renovated office located within a shop environment. Access to on‑site gym and modern amenities. Approximately 90% office‑based administrative work and 10% shop‑floor interaction. Highly collaborative environment working closely with engineering, manufacturing, and operations teams. Job Type & Location This is a Permanent position based out of Kansas City, MO. Pay and Benefits The pay range for this position is $41600.00 - $72800.00/yr. Union Benefits ASI culture Workplace Type This is a fully onsite position in Kansas City,MO. Application Deadline This position is anticipated to close on Jun 30, 2026. About Aston Carter Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service. The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law. If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options. San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records. Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability. Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.

Responsibilities

Provide administrative and documentation support to engineering and manufacturing teams by producing shop sets and managing job order paperwork. Perform accurate data entry into NetSuite and ensure all documentation meets ISO and internal quality standards.