Operations Administrative Assistant (Non-Profit) - Manhattan at AHRC NYC

New York, New York, United States -

Full Time

Start Date

Immediate

Expiry Date

06 Aug, 26

Salary

39000.0

Posted On

08 May, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Data Entry, Recordkeeping, Microsoft Word, Microsoft Excel, Microsoft Outlook, Office Procedures, Telephone Etiquette, Email Etiquette, Administrative Support, Scheduling, Filing Systems, Interpersonal Communication

Industry

Non-profit Organizations

Description

Company Description AHRC New York City is a large, complex nonprofit organization dedicated to supporting neurodivergent children and adults (those with autism, down syndrome, cerebral palsy, intellectual/developmental disabilities, and other disabilities) through a broad spectrum of services , and a family governed organization that envisions a socially just world where the power of difference is embraced and reflected in all that we do. Generosity guides us as we honor our legacy and continuously grow through a culture of curiosity, creativity, and optimism and as we advocate for people with disabilities to lead full and equitable lives. Job Description AHRC NYC is looking to hire an Operations Administrative Assistant (OAA) for their Manhattan Day Program. Salary: $39,000 per year. In addition, this position comes with a comprehensive Benefit package that includes FREE MEDICAL INS. NO COST TO YOU! See more Benefit information below Schedule: Monday-Friday 8:30am-4:30pm (35hrs/per week) Location: 2080 Lexington Ave. Manhattan The OAA position involves a variety of routine administrative functions in support of the day-to-day operations of a work unit. Under direct supervision, the AOS performs entry-level administrative activities for a work unit; performs data entry; processes forms and requisitions; maintains recordkeeping; organizes and files information; prepares routine reports and correspondence; responds to requests for information; provides general office assistance; and conducts receptionist duties. GENERAL RESPONSIBILITIES Perform a wide variety of administrative support activities: open and distribute mail and faxes; type correspondence; screen telephone calls; greet visitors; schedule appointments; order supplies; organize and maintain paper and electronic files; and respond to information requests. Perform a wide variety of recordkeeping activities: prepare and maintain records, logs and filing system pertaining to area(s) of responsibility; check, verify, and file a variety of materials into appropriate file systems. May perform a wide variety of operational support activities: record and verify information related to department, programs, attendance, personnel and/or payroll records; receive, review, and verify documents, records, and forms for accuracy, completeness, and conformance to applicable rules, regulations, policies, and procedures; prepare and update routine reports and spreadsheets. May prepare and process invoices in Workplace and reconcile petty cash. May receive and process information of a confidential nature; ensures such information is maintained in strict confidentiality. Assist other support staff with assigned functions as needed; perform related duties as required. Qualifications High School Diploma or G.E.D. plus 1-3 years of related work experience, or an Associate's or Bachelor's degree plus 6 months -1 year of related work experience, or an equivalent combination of education and experience. Must have basic computer skills including experience with and knowledge of Microsoft Word, Excel, and Outlook. Must exhibit good administrative skills and knowledge of office procedures and practices, filing systems, and proper telephone and e-mail etiquette. Must have the ability to follow directions and perform a variety of recordkeeping and administrative activities with speed and accuracy. Good interpersonal and communication skills are required. Experience working with individuals with developmental disabilities preferred. Additional Information Benefits: FREE Medical Insurance! (single & family plans) 403(b) 403(b) match Dental insurance Paid Training Employee discount Health savings account Life insurance Paid time off (sick, personal and vacation) Professional development assistance Referral program Tuition reimbursement Vision insurance AHRC New York City is an Equal Opportunity Employer. We consider applicants for all positions without regard to age, race, color, creed, religion, national origin, alienage or citizenship status, gender, sex, sexual orientation, pregnancy, disability, marital status, partnership status, military status, status as a victim of domestic violence, sex offenses or stalking, genetic information, or unemployment or any other protected characteristic under federal, state or local law. All your information will be kept confidential according to EEO guidelines.

Responsibilities

Perform routine administrative and receptionist duties to support the day-to-day operations of a Manhattan Day Program. Responsibilities include managing records, processing forms, handling correspondence, and providing general office assistance.