Operations Administrator at BGIS Careers

Sydney, New South Wales, Australia -

Full Time

Start Date

Immediate

Expiry Date

23 Jul, 26

Salary

0.0

Posted On

24 Apr, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Document control, Facilities management, Administrative support, Microsoft Office, Reporting, Compliance, Communication, Stakeholder management, Data entry, Quality assurance, OH&S, Maintenance management, Technical documentation, Organisational skills, Attention to detail

Industry

Facilities Services

Description

Operations Administrator – Sydney CBD, NSW Location: Sydney CBD, NSW Company: BGIS, Government Aligned Client Employment Type: Full-Time, Permanent, Hybrid (4 days on-site, 1 day WFH) Other Information: Applicants must be Australian Citizens or have Permanent Resident Status We acknowledge the Traditional Custodians of the land on which we work, and pay our respects to Elders past, present and emerging. About BGIS BGIS is a global leader in integrated facilities management, delivering innovative and sustainable solutions to clients across various industries. We are committed to safety, collaboration, and delivering high-quality outcomes. Purpose of the Role BGIS is seeking an experienced Operations Administrator to support the coordination, accuracy, and ongoing maintenance of operational documentation across a large and complex government services portfolio. Reporting to the HSEQ Quality Administrator, you will work closely with both client and BGIS teams to ensure documentation, reporting, and compliance requirements are consistently maintained. This role plays an important part in supporting smooth service delivery and informed decision-making. The ideal candidate will be highly organised, detail-focused, and confident working with a wide range of stakeholders. You’ll bring a thoughtful communication style, patience, and the ability to navigate structured environments while maintaining a collaborative and solutions-focused approach. Key Responsibilities * Maintain and update Site Operation Manuals (SOMs) to ensure accuracy, compliance, and accessibility * Manage document control processes, including coding, uploading, and filing in line with required structures * Support the coordination and upkeep of site safety documentation and registers * Respond to document requests, queries, and reporting requirements from internal and external stakeholders * Liaise with Facilities Managers, contractors, and vendors to obtain and distribute key documentation * Prepare reports, updates, and status tracking as required * Monitor document changes and identify opportunities to improve processes and consistency * Assist with maintaining system access, permissions, and document security controls * Contribute to a collaborative and well-informed working environment across teams Education, Experience & Skills Essential: * Experience in an administrative or coordination role, ideally within facilities management, construction, or a technical environment * Strong document control and organisational skills with high attention to detail * Confident using Microsoft Office (Word, Excel, Outlook) and document management systems * Clear and professional written and verbal communication skills * Ability to manage competing priorities and adapt within structured environments * Understanding of compliance frameworks such as QA, OH&S, or environmental systems Desirable: * Experience with CMMS or similar maintenance management systems * Exposure to building services, facilities management, or technical environments * Qualifications in Administration, Business, or a related field * Experience with automation tools (e.g. PowerShell or similar) Workplace Flexibility This role is based on-site in Sydney CBD, NSW, with a hybrid arrangement of 4 days on-site and 1 day working from home once established in the role. Why Join BGIS? ✔ Spot recognition vouchers and $2,000 employee referral bonus ✔ Access to Flare discounts across retailers, energy, and utilities ✔ Fitness Passport for you and your family ✔ Employee Assistance Program (EAP) and wellbeing initiatives ✔ Career development through internal mobility and secondments ✔ 2 paid volunteer days annually ✔ Leadership development programs ✔ Inclusive workplace initiatives and community engagement ✔ AFR Best Places to Work 2024 & 2025 ✔ WORK180 accredited employer supporting gender equity BGIS is a global leader in facility management, energy and sustainability, project delivery, asset management, and technical services. We employ over 12,000 people worldwide and manage over 50,000 diverse facilities. How to Apply If you’re a detail-oriented administrator who enjoys working collaboratively and contributing to well-organised, compliant, and high-performing environments, we’d love to hear from you. BGIS is an equal opportunity employer and strongly encourages applications from women, Aboriginal and Torres Strait Islander peoples, LGBTQIA individuals, and people from culturally diverse backgrounds. Eligibility To be successful in the role, applicants must be Australian Citizens or have Permanent Resident Status Apply Now Be part of a workplace that values diversity, safety, sustainability, and continuous improvement. 👉 Explore more opportunities at https://apac.bgis.com [https://apac.bgis.com]

Responsibilities

The Operations Administrator will manage operational documentation, including Site Operation Manuals and safety registers, to ensure compliance and accuracy. They will also act as a key liaison between internal teams, contractors, and vendors to facilitate smooth service delivery and reporting.