Greater Philadelphia YMCA Employment Opportunity!
The Operations Administrator is expected to support the administrative operations of the Branch including Annual Campaign, Board communication and support, Branch events, and other duties as assigned. In addition, this position also serves as the administrative liaison between the Branch and the Association Office for administrative support relating to staff hiring, clearances, new employee orientation, staff scheduling, time sheet compliance and other duties as assigned. The Operations Administrator ensures Branch processes and procedures comply with GPY policies. Develop positive relationships with staff, members, community agencies, and organizations through excellent communication and customer service.

• Human Resources
• Ensure New Hires have completed all pre-employment instructions and requirements (New Hire Forms, Clearances, Signed Offer Letter) prior to starting work.
• Facilitate in-person New Employee Orientation
• Ensure I9 compliance
• Serve as the Point Person for New Hire Training at the Branch (scheduling, facilitation, coordination etc.)
• Track assigned training completion in the Learning Management System
• Payroll
• Provide on-going Manager’s Training and Support for the Human Resources Information System (HRIS, Dayforce), to include people records, reporting, pay and other approvals, scheduling and timesheets.
• Provide support with Branch Staff Scheduling
• Assist in processing of bi-weekly payroll by ensuring accurate and timely review, approval and authorization of timesheets
• Monitor and help correct timesheet related errors in advance of Payroll Processing related deadlines.
• Review all employee change requests prior to AO submission (Personnel Information Form) to ensure accuracy and completion.
• Finance
• Weekly Cash Reports and Cash Adjustments
• Branch Advisory Board Support
• Responsible for setting up rooms, agendas and packets for Advisory Board and committee activities. Attend scheduled meetings and prepare minutes.
• Branch Operations
• Branch Facility Scheduling Support
• Conduct branch tours and support the membership team as needed.
• Build strong relationships with staff, members, volunteers and the community. Represent the YMCA in community meetings and events.
• Manage the Volunteer process: applications, clearances, tracking.
• Ensure all incidents are properly recorded and reported.
• Serve as the Point of Contact for Workman’s Compensation incidents.
• Serve as coordinator for Branch and Staff events (communication, scheduling, supplies, reservations, food orders, marketing etc.)
• Serve as coordinator for branch employee recognition, Employee of the month, Anniversaries, gift cards, etc.
• Annual Campaign
• Maintain accurate records of donations and pledges for the Annual Campaign and special events associated to fundraising.
• Prepare correspondence and mailings as required to cultivate and acknowledge contributors to the Annual Campaign.
• Perform other related duties as assigned.