Operations Administrator at Standard Supply & Distr

Irving, Texas, United States -

Full Time

Start Date

Immediate

Expiry Date

22 Jun, 26

Salary

0.0

Posted On

24 Mar, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Organization, Data Tracking, Compliance Monitoring, Facilities Administration, Fleet Administration, Reporting, Documentation Management, Vendor Management, Advanced Excel, Google Sheets, Attention To Detail, Deadline Management, Written Communication, Software Learning, DOT Compliance

Industry

Wholesale

Description

Welcome to Standard Supply Setting the Standard for Excellence At Standard Supply, we take pride in our team, products, and services as they establish the trusted standard for our customers. Our commitment to family values, unwavering dedication to our customers, and innovative solutions make us the ultimate place to work. Our Foundation: As a family-owned company, we understand the importance of values. Our guiding principle of "God, Family, Career - in that order" shapes everything we do. It's this foundation that allows us to build lasting relationships with both our customers and our team, creating an atmosphere of trust and reliability. Elevating Your Experience: What sets us apart is our passion for making business enjoyable and maintaining a healthy work life balance. We believe work should be more than just a task – it should be an experience. That's why we infuse every interaction with a touch of fun, ensuring that working with us is not only productive but also enjoyable. And we enjoy doing all this Monday through Friday! Operations Administrator – Facilities & Fleet Support Job Type: Full-Time, Administrative Industry: HVAC / Distribution / Operations Support Location Corporate office supporting TX, OK, AZ locations Education Required: Associate's degree or equivalent experience ABOUT THE ROLE We’re looking for someone who enjoys keeping things organized and making sure day‑to‑day operations run smoothly. As our Operations Administrator, you’ll support our facilities and fleet functions across multiple branches and help keep our teams on track with compliance, documentation, and reporting. This role is perfect for someone who thrives on organization, enjoys working with data and systems, and takes pride in keeping our operations compliant and efficient across all our branches. WHAT YOU'LL DO In this role, you'll be the go-to person for tracking, documenting, and coordinating our facilities and fleet operations. You'll work closely with our Director of Operations and Regional Operations Managers to keep everything organized and compliant. Your day-to-day will include: Facilities Administration: • Process and track facilities invoices by branch and category • Send timely reminders for permit renewals, inspections, and contract expirations • Maintain organized digital files for COOs, permits, inspections, and vendor documentation • Track utility costs by branch and flag unusual increases • Monitor compliance tracking for racking inspections, fire safety, and insurance requirements • Maintain vendor contact database and track contract renewal dates Fleet Administration: • Track maintenance and repair costs for all trucks and forklifts by unit • Monitor PM schedules and send notifications to branches • Review driver inspections (DVIR) for compliance and flag issues • Track DOT annual inspections and medical card expirations • Create monthly fleet spend reports by category • Maintain Driver Qualification (DQ) files and ensure DOT compliance Reporting & Communication: • Prepare monthly spend reports for facilities and fleet by branch • Create compliance reminder reports for upcoming renewals • Coordinate with Regional Managers on vendor updates and facility needs • Flag urgent compliance issues requiring immediate attention WHAT WE'RE LOOKING FOR We’re looking for someone who is organized, dependable, and comfortable working with data and tracking systems. You should be able to manage multiple tasks at once and communicate clearly with both internal teams and outside vendors. Requirements: • Associate's degree or equivalent administrative experience (2+ years preferred) • Advanced Excel/Google Sheets skills (comfortable with tracking, reporting, and data analysis) • Exceptional attention to detail and deadline management • Strong written communication skills • Experience with document management systems • Self-starter who can work independently • Comfortable learning new software (utility portals, telematics systems, etc.) • Basic understanding of compliance requirements (or willingness to learn) Nice to Have: • Experience in HVAC, distribution, or fleet operations • Familiarity with DOT/FMCSA compliance • Background in facilities management or administrative coordination If you're the type of person who gets satisfaction from checking things off your list, keeping systems organized, and making sure nothing falls through the cracks, we want to hear from you. Apply now and become the organizational force behind our operations! Who We Are and What We Offer Standard Supply is a large HVAC supply company that has been family owned and operated since 1946. We currently have locations across Texas, Oklahoma and Arizona. We offer positions in a variety of areas, competitive starting salaries, and a benefits package that includes 401k retirement savings plan, health insurance and more.

Responsibilities

The Operations Administrator will track, document, and coordinate facilities and fleet operations, working closely with management to ensure compliance across multiple branches. Key duties involve processing invoices, tracking renewals for permits and contracts, monitoring utility costs, and managing fleet maintenance records.