Operations Administrator at Ventia

Port Lincoln, South Australia, Australia -

Full Time

Start Date

Immediate

Expiry Date

06 Feb, 26

Salary

78000.0

Posted On

08 Nov, 25

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Financial Administration, Record Keeping, Microsoft Office, SAP, Panorama, Communication Skills, Interpersonal Skills, Organizational Skills, Adaptability, Teamwork, Data Validation, Reporting, Work Order Management, Subcontractor Invoicing, Safety Culture, Procedure Development

Industry

Facilities Services

Description

The Opportunity Ventia is hiring an Operations Administrator to support the Operations Team in delivering key client outcomes under the AGFMA contract, with a primary focus on supporting the APY Lands Operations Team. This role plays a vital part in ensuring compliance and smooth day-to-day operations by supporting a range of financial, administrative and reporting processes, including work order management, subcontractor invoicing, contractor support and data validation. The Across Government Facilities Management Arrangement (AGFMA) delivers facilities management services to over 5,000 government-owned sites across 48 agencies in South Australia. Ventia partners with local small to medium businesses to deliver these services to the community 7 days a week, 365 days a year. This is a permanent, full-time position based in Port Lincoln. Benefits $78,000 TFR (inclusive of superannuation). Join a collaborative and supportive team environment. Flexibility around start and finish times to help balance work and life commitments. Access to health and wellbeing initiatives, including discounted health insurance and EAP. Enjoy VenPerks – our employee benefits platform with discounts at 450+ retailers. Key Responsibilities Monitor and manage dispatched work orders, liaising with subcontractors to ensure timely close-out and resolution of queries. Support the Operations team with subcontractor invoicing, contractor assistance, and maintaining accurate records and documentation. Utilise systems such as SAP and Panorama to track KPIs, generate reports, and ensure compliance with client standards. Assist in developing and maintaining procedures, checklists, and work instructions, including support for the APY Lands contractor. Promote a strong safety culture by upholding Ventia’s SHEQ standards and collaborating effectively with internal and external stakeholders. About You Tertiary qualifications in Business, Finance, or Administration are desirable but not essential. Experience in financial administration and maintaining accurate records in computerised systems. Confident using Microsoft Office and quick to learn systems like SAP and Panorama. Strong communication and interpersonal skills, with the ability to work well in a team and with diverse stakeholders. Highly organised, adaptable, and able to manage competing priorities in a fast-paced environment. About Ventia Ventia is a leading infrastructure services company, operating across Australia and New Zealand. Our clients are the owners and operators of assets that are critical to our local communities. We pride ourselves on working smart, safely and sustainably, harnessing the latest technologies and brightest minds. With a diverse and proud heritage, we have a track record of delivering essential services to the communities in which we operate. Diversity Ventia is enriched by the diverse experiences, talents and cultures that our people bring to the organisation, while celebrating and respecting the communities we operate in. We are committed to providing a safe and positive environment that provides equal opportunities for individuals of all backgrounds, including Aboriginal and Torres Strait Islander people, LGBTQIA+, Women, Veterans and spouses and people with disabilities. How to apply If you are looking to expand your career with a business that rewards and values its employees, please apply below by clicking on the apply now button. Position Reference Number: 164996

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Responsibilities

The Operations Administrator will monitor and manage dispatched work orders, ensuring timely close-out and resolution of queries. They will support the Operations team with subcontractor invoicing and maintain accurate records and documentation.