Operations Analyst at UCSF

San Francisco, California, United States -

Full Time

Start Date

Immediate

Expiry Date

25 Sep, 26

Salary

72.3

Posted On

27 Jun, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Executive Support, Space Management, Event Planning, Financial Reporting, Human Resources Administration, Project Management, Procurement, Calendar Management, Budgeting, Communication Skills, Analytical Thinking, Problem Solving, Customer Service, Confidentiality, Office Administration, Facilities Coordination

Industry

Hospitals and Health Care

Description

Employment Duration: 1 year Reporting to the Vice Dean of Administration and Finance, the Office Administrator is responsible for managing and completing special projects as assigned, coordinating events and meetings, and providing comprehensive executive, analytical, and administrative support to the Vice Dean of Administration and Finance and the School of Pharmacy Dean’s Office. The Operations Analyst assists the Vice Dean of Administration and Finance with space management, administrative functions, and special projects. The incumbent ensures the accuracy of space inventory, facilitates and oversees the day-to-day operations of shared facilities and space logistics, serves as backup to the Dean’s Executive Assistant, assists with the Gallup Survey, and manages the School of Pharmacy wellness program in partnership with the campus. This position requires discretion, independent judgment, and the ability to work autonomously in resolving sensitive or complex operational issues. Strong verbal and written communication skills, flexibility, and the ability to manage multiple priorities are essential. Department Overview The Dean’s Office of the UCSF School of Pharmacy supports the agendas of the Dean, the School’s three departments, the Organized Research Unit (ORU), and their faculty through its administrative and advisory units. The School of Pharmacy is the academic home to approximately 71 faculty and 701 WOS faculty. The School employs approximately 271 non-faculty personnel (residents, postdoctoral scholars, and students) and 220 staff and has an annual operating budget of approximately $170 million. Key Responsibilities: * Manage, plan, and administer a range of administrative operations for the Dean’s Office. * Provide executive-level administrative, operational, and staff support. * Manage the calendars of the Vice Dean and Vice Dean of Administration and Finance, coordinating complex appointments, meetings, and related logistics. * Serve as backup to the Dean’s Executive Assistant. * Plan, coordinate, and implement Dean’s Office department meetings, including preparation of agendas and meeting minutes. * Maintain and enhance the Dean’s employee database. * Manage the School of Pharmacy employee wellness program in partnership with the campus wellness group. * Coordinate staff wellness activities, faculty lectures, volunteer events, retirement celebrations, holiday gatherings, and other special events. * Coordinate travel arrangements for Commencement VIP guests. * Prepare and manage correspondence for Apple Teaching Awards. * Manage special projects, including Town Halls, Full Faculty Meetings, Apple Teaching Awards, Mary Anne Koda-Kimble Innovation Seed Awards, and other Dean’s Office initiatives. * Assist with procurement activities, including drafting and processing purchase orders and applying University procurement policies and procedures. * Coordinate and participate in human resources activities, including employment, training, classification, payroll documentation, and reporting. * Prepare and summarize financial and human resources reports. * Serve on departmental and organizational committees. * Develop and implement procedures for office supply inventory and equipment maintenance. * Coordinate annual equipment inventory activities with the Controller’s Office. * Manage office supplies and administrative resources. * Administer facilities, space logistics, and equipment needs. * Serve as liaison with central IT and maintain information technology equipment inventory. * Serve as Access Administrator and Door Authorizer for the School of Pharmacy Dean’s Office. * Serve as Space Coordinator, managing shared facilities and space logistics. * Coordinate facility renovations and maintenance with Facilities Management. * Act as departmental safety coordinator. * Assist with fundraising-related activities as needed. * Perform other duties as assigned. About UCSF The University of California, San Francisco (UCSF) is a leading university dedicated to promoting health worldwide through advanced biomedical research, graduate-level education in the life sciences and health professions, and excellence in patient care. It is the only campus in the 10-campus UC system dedicated exclusively to the health sciences. We bring together the world’s leading experts in nearly every area of health. We are home to five Nobel laureates who have advanced the understanding of cancer, neurodegenerative diseases, aging and stem cells. Pride Values UCSF is a diverse community made of people with many skills and talents. We seek candidates whose work experience or community service has prepared them to contribute to our commitment to professionalism, respect, integrity, diversity and excellence – also known as our PRIDE values [https://www.ucsf.edu/about/mission-and-values]. In addition to our PRIDE values, UCSF is committed to equity – both in how we deliver care as well as our workforce. We are committed to building a broadly diverse community, nurturing a culture that is welcoming and supportive, and engaging diverse ideas for the provision of culturally competent education, discovery, and patient care. Additional information about UCSF is available here [https://diversity.ucsf.edu/]. Join us to find a rewarding career contributing to improving healthcare worldwide. Equal Employment Opportunity The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected status under state or federal law. Salary Information The final salary and offer components are subject to additional approvals based on UC policy. Your placement within the salary range is dependent on a number of factors including your work experience and internal equity within this position classification at UCSF. For positions that are represented by a labor union, placement within the salary range will be guided by the rules in the collective bargaining agreement. To learn more about the benefits of working at UCSF, including total compensation, please visit: https://ucnet.universityofcalifornia.edu/compensation-and-benefits/index.html [https://nam10.safelinks.protection.outlook.com/?url=https%3A%2F%2Furldefense.com%2Fv3%2F__https%3A%2Fucnet.universityofcalifornia.edu%2Fcompensation-and-benefits%2Findex.html__%3B!!LQC6Cpwp!uPLWUNVR0rFXMaSxiegp2raBmrA8C98l3-u68X5cON0um3OJMU_XUivT5BcOsGRYxtGPmgcRECZCCPoE3BWZz30_aN1A%24&data=05%7C02%7Ckellestad%40deloitte.com%7C09196a31acf74487ae9208de8b4b632a%7C36da45f1dd2c4d1faf135abe46b99921%7C0%7C0%7C639101353128138525%7CUnknown%7CTWFpbGZsb3d8eyJFbXB0eU1hcGkiOnRydWUsIlYiOiIwLjAuMDAwMCIsIlAiOiJXaW4zMiIsIkFOIjoiTWFpbCIsIldUIjoyfQ%3D%3D%7C0%7C%7C%7C&sdata=YCGJ3ybBxqEKRAZBHus2KaGkepN2dmG3pACwRBxDLng%3D&reserved=0]

Responsibilities

Provides comprehensive executive, analytical, and administrative support to the Vice Dean of Administration and Finance and the School of Pharmacy Dean's Office. Manages space logistics, facility operations, employee wellness programs, and various special projects.