POSITION SUMMARY

The Operations and Procurement Coordinator plays a vital role in supporting the operational and financial functions of the SC State Foundation, a nonprofit organization supporting South Carolina State University, a Historically Black College or University (HBCU). This position is responsible for managing the processing of internal purchase and payment requests, ensuring that procurement activities align with organizational policies, funding requirements, and donor intent. Additionally, the Operations and Procurement Coordinator provides direct support to the Director of Operations in completing monthly financial reconciliations, contributing to the accuracy, transparency, and accountability of the Foundation’s financial records.

EDUCATION AND EXPERIENCE:

• Associate’s degree in Accounting, Business Administration, or a related field required; Bachelor’s degree preferred.
• Minimum of 2 years of relevant experience in procurement, finance, or administrative support, preferably within a nonprofit or higher education environment.
• Knowledge of HBCU or mission-based organizational structures is a plus.

SKILLS AND COMPETENCIES:

• Strong organizational skills and exceptional attention to detail.
• Effective verbal and written communication skills.
• Ability to manage multiple tasks, meet deadlines, and work both independently and collaboratively.
• Proficiency with Microsoft Office (especially Excel); experience with Blackbaud Financial Edge or similar systems is highly desirable.
• Working knowledge of procurement practices, financial reconciliations, and nonprofit accounting.

• Review, validate, and process purchase and payment requisitions from departments and program staff.
• Ensure all requisitions meet documentation standards and have proper approval in accordance with internal policies.
• Track the status of open requisitions and provide timely updates to stakeholders as needed.
• Maintain detailed and organized records of procurement transactions for auditing and reporting purposes.
• Assist in the collection and maintenance of required vendor documentation, including W-9s and certificates of insurance.
• Support compliance with donors, grants, and budgetary restrictions in all procurement-related transactions.
• Collaborate with Institutional Advancement to ensure timely processing and reconciliation of Cash Receipts
• Assist the Director of Operations with monthly reconciliations, including bank statements, general ledger accounts, and procurement activity to ensure financial accuracy.
• Support audit preparation, year-end close, and other financial reviews.
• Participate in identifying and implementing process improvements related to procurement and financial operations.
• Internal tracking of requisitions received
• Knowledgeably provide periodic training for departments