OPERATIONS & PROJECT COORDINATOR

SIM Switchgear (Aberdeen) Limited is a leading provider on the Switchgear Services sector, with a great range of technical skills and multiple key locations throughout the UK, Europe and the USA.
We’re a team of specialists, electrical and mechanical engineers and consultants. Above all, we’re thinkers and doers that are fully charged. So much more than our technical knowledge, it’s our attitude and mindset that sets us apart, in a world that will always be ‘ON’
We are looking for an enthusiastic, “switched on” Operations and Finance Administrator that will fit in our fast-paced environment. If you are looking for a company that you can really make a difference, then this role is for you.

WHAT ARE WE LOOKING FOR?

You will be experienced in using Microsoft Office with strong skills in Excel and management of spreadsheet databases also experience in Project Management software (Microsoft projects, Monday.com etc). We are looking for an excellent communicator with previous experience within a busy business environment and with previous experience in stakeholder management process, a pro-active approach to compliance and able to work efficiently to meet deadlines.
You will need to have basic knowledge of Project Coordination, resource management and document submission methodologies.
You will need to demonstrate high ethical standards, take personal accountability for everything you do, and always want to be the best.

KEY SKILLS

• Good planning and time management skills
• Sound knowledge of MS Excel, PowerPoint and CRM systems (desirable)
• Have a strong attention to detail
• Have knowledge in creating project status reports for project managers and stakeholders.
• Lead staff onboarding efforts, communicating with HR and IT about new hires
• Knowledge in creating and updating employee training records
• Good Communication skills (written & verbal)
• Basic understanding of costs/budgets and revenue
• Basic understanding of resource planning
• Assisting in the preparation of client presentations, workshops, communications and events
• Previous experience working in a fast pace environment
• Previous experience in a Quality Management System (ISO:9001)
• Previous experience on a Customer Service environment

Our teams are dedicated and hardworking and we recognise this that’s why we will also provide you with:

• 31 days annual leave (including Bank Holidays)
• Personal training and professional development plan
• Pension 3% matched
• Flexible working arrangements - depends on circumstances

Job Types: Full-time, Permanent
Salary: £29,000-£35,000 depending on experience
Job Types: Full-time, Permanent
Pay: £29,000.00-£35,000.00 per year
Work Location: In perso

Based in Aberdeen (Dyce) with occasional travel to our Liverpool or overseas offices, this role is required to provide an efficient support to our group through the Business Operations and Projects function. High attention to detail that will support the reporting and tracking of information, raising and processing of invoices and purchase orders related to projects, provide support across a range of Business Operations duties including, QA, HR administration, support to Project Management (Document Control, Procurement, Planning). Reporting to the Business Operations Manager this exciting and challenging role is full of variety and some of the core duties will include but not limited to:

• Providing support to the Business Operations and Projects team and extend the support to the Group when required(receiving calls, maintaining HR/ Employee/ QMS/ Planning records, support with planned activities).
• Arranging internal and external meetings (projects kick off meetings, clients review meetings, internal / external audits, suppliers meetings etc) keeping meeting notes.
• Assisting with HR duties such as booking interviews, initial onboarding new colleagues, support line managers with the onboarding plan, update employees training records and helping with the company compliance scheme.
• Assisting with project coordination/ Document Control/planning & procurement when required.
• Assisting Business Operations department with QA requirements (preparation for Internal/External QA Audits, draft agendas and share with Office Managers, support organizing internal QA mandatory training, maintaining good records according to our QMS etc.)