Operations Assistant (2 positions) at Asian Development Bank

, , -

Full Time

Start Date

Immediate

Expiry Date

16 Dec, 25

Salary

0.0

Posted On

17 Sep, 25

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Administrative Support, Database Management, Knowledge Management, Logistics Support, Communication Skills, Collaboration, Proficiency In Office Software, Project Administration

Industry

International Trade and Development

Description

Join Our Mission to Foster Prosperity in Asia Are you ready to make a lasting impact on the future of Asia and be a catalyst for positive change? We are thrilled to offer a unique opportunity to become an important part of the prestigious Asian Development Bank (ADB). At ADB, our mission is simple yet powerful: to alleviate poverty and promote sustainable development in the Asia-Pacific region. Organizational Setting and Reporting Relationship The 2 positions of Operations Assistant are assigned to Pacific Subregional Office in Fiji (SPSO) within the Pacific Department (PARD). PARD is responsible for maintaining client relations, delivering ADB assistance to countries in the Pacific region, and coordinating with development partners. SPSO was established in 2004 and is responsible for country programming, portfolio management, processing and implementation of projects in various sectors of projects for Cook Islands, Fiji, Kiribati, Niue, Samoa, Tonga, and Tuvalu. You will be based at the Pacific Subregional Office in Suva, Fiji. You will report to the designated international staff and officer. Your Role As an Operations Assistant, you will provide administrative support to SPSO activities and will assist with the country operations, including program and project implementation, technical assistance (TA) processing and implementation, database management, knowledge management, and logistics support. You will: Coordinate supervisor(s) schedule, and schedule meetings with internal and external partners. Process missions related documentation, including knowledge management and archive related documentation such as travel requests, expense reports, and related documents. Support the project and TA processing as well as administration performing activities such as reviewing of quarterly progress reports; updating internal management information systems (eOPS/SovOps); facilitating selection of consultants; processing of claims; documenting contract variations, internal memos and other reports; Participate and support team leaders in project administration missions. Provide logistics support for missions from Headquarters, other field offices, and assigned staff in SPSO, including organizing meetings and transportations. Prepare draft routine communications to the government of Fiji and other partners, with guidance from international and senior local staff ensuring compliance the latest ADB template and Handbook of Style and Usage and procedures. Facilitate dispatch of signed communications and monitor related correspondences. Coordinate with government agencies on approval requests and outstanding obligations. Provide back-up support to the other (Senior) Operations Assistants in the latter's absence or relieve other operations assistant, as necessary. Perform other responsibilities that may be assigned as reflected in the workplan. You will need: Bachelor's degree in finance, social sciences, business studies, or other related fields. At least 5 years of relevant professional work experience; experience in similar international multilateral agencies. Ability to work proactively on assigned tasks, areas of analysis and research, which have well-defined scope and steps. Proficiency in common office software programs (Word, Excel, PowerPoint) and information technologies. Ability to work collaboratively with individuals from different cultural backgrounds. Familiarity with local languages and government and/or state institutions. Excellent written and verbal communication skills in English. Please refer to the link for ADB Competency Framework for TL1. Benefits ADB offers competitive compensation and a comprehensive benefits package. The salary will be based on ADB's standards and comparator markets, taking into account your qualifications and experience. Paid leave (including parental) Medical and health benefits Life and other insurance plans Staff development Retirement plan Housing and education allowance (if applicable) Expatriate benefits (for international staff) Additional Information This is a re-advertisement. If you have previously applied (to ACES Reference No. 250136), you do not need to resubmit an application. Applications received in response to previous posting will be considered together with applications received in response to this advertisement. This is a fixed term appointment with option to renew for an initial period of three years following Section 3.1 (b) of Administrative Order No. 2.01 ("Recruitment and Appointment'). This appointment is not convertible to a regular appointment. At the end of the initial period, this appointment may be renewed for a period of up to three years or not renewed. There is no limit on the number of renewals. This appointment is open to internal and external applicants. This opening is a local staff position. It is open only to nationals and residents of Fiji. About Us Asian Development Bank (ADB) is an international development finance institution headquartered in Manila, Philippines and is composed of 69 members, 49 of which are from the Asia and Pacific region. ADB is committed to achieving a prosperous, inclusive, resilient, and sustainable Asia and the Pacific, while sustaining its efforts to eradicate extreme poverty. ADB combines finance, knowledge, and partnerships to fulfill its expanded vision under its Strategy 2030. ADB only hires nationals of its 69 members. To view ADB Organizational Chart, please click here. ADB seeks to ensure that everyone is treated with respect and given equal opportunities to work in an inclusive environment. ADB encourages all qualified candidates to apply regardless of their racial, ethnic, religious and cultural background, gender, sexual orientation or disabilities. Women are highly encouraged to apply. Visit ADB Careers FAQ for more information.

Responsibilities

As an Operations Assistant, you will provide administrative support to SPSO activities and assist with country operations, including program and project implementation. You will coordinate schedules, process documentation, support project processing, and provide logistics support for missions.