Operations Assistant at Asian Development Bank

Dhaka, Dhaka Division, Bangladesh -

Full Time

Start Date

Immediate

Expiry Date

25 Jun, 26

Salary

0.0

Posted On

27 Mar, 26

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Record Management, Correspondence Preparation, Report Preparation, Mission Assistance, Administrative Tasks, Training Program Support, Capacity Building, Schedule Coordination, Travel Arrangement, Briefing Paper Preparation, Presentation Material Preparation, Logistical Support, Consultant Recruitment Support, Database Maintenance, Microsoft Copilot, Project Administration

Industry

International Trade and Development

Description

Join Our Mission to Foster Prosperity in Asia Are you ready to make a difference in the future of Asia and be a catalyst for positive change? We are thrilled to offer a unique opportunity to become an important part of the prestigious Asian Development Bank (ADB). At ADB, our mission is simple yet powerful: to alleviate poverty and promote sustainable development in the Asia-Pacific region. Organizational Setting and Reporting Relationship The position of Operations Assistant is assigned to the Bangladesh Resident Mission (BRM) within the South Asia Department (SARD). You will be based at our Resident Mission Office in Dhaka, Bangladesh. You will report to designated international staff and/or officer. Your Role The Operations Assistant provides full range of operational support, including managing records, preparing correspondence and reports, assisting ADB missions and other appropriate functions, and other administrative tasks in general. It also involves assisting technical training and institutional capacity-building programs at Capacity Development and Resources Center (CDRC) at BRM. You will: Ensure accurate preparation, formatting, and submission of correspondence and documents for supervisors, in compliance with ADB standards, while maintaining proper filing and internal circulation Coordinate supervisors' schedules by maintaining their diaries and arranging appointments, meetings, travel and accommodation following ADB procedures. Arrange meetings/appointments with Government of Bangladesh, Economic Relations Division (ERD), executing agencies, donors, national training institutes, and other stakeholders, including fixing/organizing seminars, workshops, press conferences etc. Help prepare briefing papers for senior management, presentation materials for senior officials' meetings including fixing/organizing seminars, workshops, press conferences etc. Support the design, planning, and implementation of CDRC training programs, knowledge events, annual capacity development calendars, thematic learning modules, and institutional capacity-building programs aligned with CDRC priorities. Help prepare technical assistance (TA) implementation documents, including concept notes, activity designs, back-to-office reports (BTORs), aide-memoires, monitoring and progress reports, and knowledge products. Help monitor TA activities, maintain output-tracking tools, and prepare analytical summaries on training performance, participation, and institutional outcomes. Assist in cross-government capacity-building programs, including sector-focused competency development, public sector management training, project readiness programs, and performance-based learning initiatives. Help organize knowledge-sharing platforms such as communities of practice, learning forums, brown-bag sessions, and government–ADB learning exchanges. Provide end-to-end logistical and administrative support for workshops, seminars, missions, and learning events.· Support consultant recruitment processes, including preparation of documentation, onboarding, and mobilization. Maintain CDRC databases, digital archives, and capacity development dashboards. Perform other responsibilities as reflected in your work plan or as assigned by supervisors, including filling in for other operations assistants when unavailable. You will need: Bachelor's degree in a relevant field. At least 5 years of relevant professional experience preferably in an international organization. Demonstrated experience supporting training programs, institutional strengthening programs, or large-scale learning events. Strong coordination skills with experience working with government agencies, training institutes, and development partners. Good knowledge and skills of commonly used application software including Microsoft Copilot (document preparation, spreadsheets and graphics, presentation applications and search engines). Good knowledge of processing and project administration activities. Excellent written and verbal communication skills in English is required. Please refer to the link for ADB Competency Framework for TL1. Benefits ADB offers a rewarding salary and a comprehensive benefits package. The salary will be based on ADB's standards and comparator markets, taking into account your qualifications and experience. Housing and education allowance (if applicable) Expatriate benefits (if applicable) Retirement plan (if applicable) Medical and health benefits Paid leave (including parental) Life and other insurance plans Staff development Additional Information This appointment is open to internal and external applicants. This opening is a local staff position. It is open only to nationals and permanent residents of Bangladesh. This is a fixed term appointment with option to renew, initially for a period of up to 3 years, or up to the Normal Retirement Date (NRD), whichever comes earlier, for the purpose(s) and conditions determined by ADB, in accordance with Administrative Order No. 2.01 (Recruitment and Appointment). After the initial fixed-term period, ADB may choose to renew the appointment for up to an additional 3 years or not renewed. This decision will be made in the overall interest of ADB, based on factors including but not limited to the requirement of Staff's particular blend of skills and experience for the medium-term work program of the organizational unit, sufficient funding to cover the renewed period, and Staff's performance and suitability for employment. There is no limit to the number of renewals up to NRD. However, this appointment is not convertible to a regular appointment. About Us ADB is a leading multilateral development bank supporting inclusive, resilient, and sustainable growth across Asia and the Pacific. Working with its members and partners to solve complex challenges together, ADB harnesses innovative financial tools and strategic partnerships to transform lives, build quality infrastructure, and safeguard our planet. Founded in 1966, ADB is headquartered in Manila and owned by 69 members—50 from the region. To view ADB Organizational Chart, please click here. ADB wants to ensure that everyone is treated with respect and given equal opportunities to work in an inclusive environment. ADB encourages all qualified candidates to apply regardless of their racial, ethnic, religious and cultural background, gender, sexual orientation or disabilities. Women are highly encouraged to apply. Visit ADB Careers FAQ for more information. #LI-Onsite

Responsibilities

The Operations Assistant provides comprehensive operational support, including managing records, preparing documents, coordinating schedules, and arranging logistics for supervisors and ADB missions. This role also involves assisting with technical training, institutional capacity-building programs, and monitoring technical assistance activities.