Operations Assistant at Asian Development Bank

, , -

Full Time

Start Date

Immediate

Expiry Date

13 Apr, 26

Salary

0.0

Posted On

13 Jan, 26

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Technical Duties, Administrative Support, Project Management, Data Compilation, Report Preparation, Consultant Engagement, Contract Management, Communication Skills, Logistical Coordination, Team Collaboration, Knowledge Management, Budget Monitoring, Scheduling, Research Support, Documentation, Multilateral Operations

Industry

International Trade and Development

Description

Join Our Mission to Foster Prosperity in Asia Are you ready to make a lasting impact on the future of Asia and be a catalyst for positive change? We are thrilled to offer a unique opportunity to become an important part of the prestigious Asian Development Bank (ADB). At ADB, our mission is simple yet powerful: to alleviate poverty and promote sustainable development in the Asia-Pacific region. Organizational Setting and Reporting Relationship The position of Operations Assistant is assigned to the Regional Cooperation and Integration and Trade Division (CCRC) within the Climate Change and Sustainable Development Department (CCSD). CCSD leads thematic operations, knowledge innovation, and partnerships. You will be based at our Headquarters in Manila, Philippines. You will report to will report to designated International Staff and senior officer Technical Local Staff. Your Role As an Operations Assistant, you will perform a full range of technical and administrative duties, support in the implementation of the division’s TA activities, and assist in research work of the division. You will manage project information, maintain databases, assist in project implementation, and provide administrative support to supervisors and the team. You will: ● Support knowledge events of the division through coordination and logistical support, liaising with cooperating agencies and other ADB departments/offices, preparing correspondences, budget, engagement of resource persons, dissemination activities, drafting of briefing notes, fulfilling communications-related requirements, and related tasks ● Collect, and compile relevant information and data related to the division’s research outputs and knowledge products and produce regular and/or ad hoc reports/summaries as instructed. ● Provide support in TA administration including consultant engagement, regular monitoring of TA budgets and contracts; process TA study outputs for publication; and help prepare draft TA completion reports. ● Prepare, review, and finalize correspondence, reports, and other documentation in accordance with ADB standards and templates. ● Support missions and team events, including coordination of logistics, documentation, and smooth execution. ● Manage supervisors' schedules, appointments, meetings, and travel arrangements, ensuring coordination and timely follow-up on deliverables. ● Collaborate with team members to share workloads and ensure timely completion of tasks as a team ● Perform other duties as may be assigned and reflected in your workplan. You will need: ● Bachelor’s degree. ● At least 5 years of relevant professional experience. including experience in operations in multilateral development banks or similar organizations. ● Experience preparing reports, presentations, or manuals for management or board review. ● Good working knowledge in consultant engagement and contract management. ● Written and verbal proficiency in English. ● Proficiency in productivity tools, databases, and other applications commonly used in multilateral organizations. ● Good working knowledge of procedures, formats and standards relevant in the performance of work. ● Experience managing multiple tasks, including coordinating schedules, documents, and project deliverables. ● Experience collaborating with different background and nationality. ● Please refer to the link for ADB Competency Framework for TL1. Benefits ADB offers competitive compensation and a comprehensive benefits package. The salary will be based on ADB’s standards and comparator markets, taking into account your qualifications and experience. · Paid leave (including parental) · Medical and health benefits · Life and other insurance plans · Staff development · Retirement plan Additional Information This appointment is open to internal and external applicants. This is a fixed term appointment with option to renew, initially for a period of up to 3 years, or up to the Normal Retirement Date (NRD), whichever comes earlier, for the purpose(s) and conditions determined by ADB, in accordance with Administrative Order No. 2.01 (Recruitment and Appointment). After the initial fixed-term period, ADB may choose to renew the appointment for up to an additional 3 years or not renewed. This decision will be made in the overall interest of ADB, based on factors including but not limited to the requirement of Staff’s particular blend of skills and experience for the medium-term work program of the organizational unit, sufficient funding to cover the renewed period, and Staff’s performance and suitability for employment. There is no limit to the number of renewals up to NRD. However, this appointment is not convertible to a regular appointment. About Us Asian Development Bank (ADB) is an international development finance institution headquartered in Manila, Philippines and is composed of 69 members, 50 of which are from the Asia and Pacific region. ADB is committed to achieving a prosperous, inclusive, resilient, and sustainable Asia and the Pacific, while sustaining its efforts to eradicate extreme poverty. ADB combines finance, knowledge, and partnerships to fulfill its expanded vision under its Strategy 2030. ADB only hires nationals of its 69 members. To view ADB Organizational Chart, please click here. ADB seeks to ensure that everyone is treated with respect and given equal opportunities to work in an inclusive environment. ADB encourages all qualified candidates to apply regardless of their racial, ethnic, religious and cultural background, gender, sexual orientation or disabilities. Women are highly encouraged to apply. Visit ADB Careers FAQ for more information.

Responsibilities

The Operations Assistant will perform technical and administrative duties, support the implementation of TA activities, and assist in research work. Responsibilities include managing project information, maintaining databases, and providing administrative support to supervisors and the team.