Operations Assistant at Asian Development Bank

Dhaka, Dhaka Division, Bangladesh -

Full Time

Start Date

Immediate

Expiry Date

25 Jun, 26

Salary

0.0

Posted On

27 Mar, 26

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Administrative Duties, Record Keeping, Correspondence Preparation, Report Preparation, Calendar Management, Travel Arrangement, Meeting Coordination, Briefing Paper Preparation, Presentation Material Preparation, Aide Memoirs Preparation, Report Editing, Filing Systems Maintenance, Database Maintenance, Document Monitoring, Microsoft Copilot, Project Administration

Industry

International Trade and Development

Description

Join Our Mission to Foster Prosperity in Asia Are you ready to make a difference in the future of Asia and be a catalyst for positive change? We are thrilled to offer a unique opportunity to become an important part of the prestigious Asian Development Bank (ADB). At ADB, our mission is simple yet powerful: to alleviate poverty and promote sustainable development in the Asia-Pacific region. Organizational Setting and Reporting Relationship The position of Operations Assistant is assigned to the Bangladesh Resident Mission (BRM) within the South Asia Department (SARD). You will be based at our Resident Mission Office in Dhaka, Bangladesh. You will report to designated technical international staff and officer. Your Role As an Operations Assistant, you will provide full range of administrative duties for the assigned supervisors including organizing and maintaining records, contact with the public, preparing correspondence and reports, assist visiting ADB missions, and other administrative functions in general. You will: Ensure that all correspondence and documents for supervisors are correctly typed, prepared and submitted on time in compliance with ADB's standard. Help monitor relevant portfolio and pipeline projects to ensure support and informed assistance to supervisors. Ensure the effective coordination of supervisors' schedules by maintaining their calendars, diaries and arranging appointments, meetings, travel and accommodation as specified by supervisors following ADB procedures. Arrange meetings/appointments with Government of Bangladesh, executing agencies, donors and other stakeholders. Help prepare briefing papers for senior management, presentation materials for senior officials' meetings including fixing/organizing seminars, workshops, press conferences. Help prepare Aide Memoirs, background papers, back-to-office reports (BTORs) and other reports pertaining to group assigned. Edit and format completion and consultant reports following ADB guidelines. Ensure the office filing systems and records are maintained and updated following an existing framework for easy retrieval. Uphold ADB's standards of professionalism in all official correspondence and communication with government representatives. Develop and maintain document files and databases. Monitor incoming and outgoing documents, reports, e-mails for action or reassignment. Relieve other Operations Assistants as required. You will need: Bachelor's degree or equivalent professional and/or academic qualification At least 5 years of relevant professional experience; preferably in an international organization With sound knowledge of commonly used application software including Microsoft Copilot (word processing, spreadsheets and graphics, presentation applications and search engines). Knowledge of processing and project administration activities. Excellent written and verbal communication skills in English is required. Please refer to the link for ADB Competency Framework for TL1. Additional Information This appointment is open to internal and external applicants. This opening is a local staff position. It is open only to nationals and permanent residents of Bangladesh. This is a fixed term appointment with option to renew, initially for a period of up to 3 years, or up to the Normal Retirement Date (NRD), whichever comes earlier, for the purpose(s) and conditions determined by ADB, in accordance with Administrative Order No. 2.01 (Recruitment and Appointment). After the initial fixed-term period, ADB may choose to renew the appointment for up to an additional 3 years or not renewed. This decision will be made in the overall interest of ADB, based on factors including but not limited to the requirement of Staff's particular blend of skills and experience for the medium-term work program of the organizational unit, sufficient funding to cover the renewed period, and Staff's performance and suitability for employment. There is no limit to the number of renewals up to NRD. However, this appointment is not convertible to a regular appointment. Benefits ADB offers a rewarding salary and a comprehensive benefits package. The salary will be based on ADB's standards and comparator markets, taking into account your qualifications and experience. Housing and education allowance (if applicable) Expatriate benefits (if applicable) Retirement plan (if applicable) Medical and health benefits Paid leave (including parental) Life and other insurance plans Staff development About Us ADB is a leading multilateral development bank supporting inclusive, resilient, and sustainable growth across Asia and the Pacific. Working with its members and partners to solve complex challenges together, ADB harnesses innovative financial tools and strategic partnerships to transform lives, build quality infrastructure, and safeguard our planet. Founded in 1966, ADB is headquartered in Manila and owned by 69 members—50 from the region. To view ADB Organizational Chart, please click here. ADB wants to ensure that everyone is treated with respect and given equal opportunities to work in an inclusive environment. ADB encourages all qualified candidates to apply regardless of their racial, ethnic, religious and cultural background, gender, sexual orientation or disabilities. Women are highly encouraged to apply. Visit ADB Careers FAQ for more information. #LI-Onsite

Responsibilities

The Operations Assistant will provide comprehensive administrative support to assigned supervisors, including organizing records, preparing correspondence and reports, assisting visiting missions, and ensuring timely submission of documents compliant with ADB standards. Key duties involve managing supervisors' schedules, arranging meetings with stakeholders like the Government of Bangladesh, and preparing various official reports and briefing materials.