Operations Assistant at Asian Development Bank

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Full Time

Start Date

Immediate

Expiry Date

18 Jan, 26

Salary

0.0

Posted On

20 Oct, 25

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Administrative Responsibilities, Project Administration, Communication, Scheduling, Logistical Support, Document Management, Technical Assistance, Consultant Recruitment, Budget Monitoring, Report Preparation, Team Coordination, Cultural Collaboration, IT Proficiency, Research, Proactive Work, Time Management

Industry

International Trade and Development

Description

Join Our Mission to Foster Prosperity in Asia Are you ready to make a difference in the future of Asia and be a catalyst for positive change? We are thrilled to offer a unique opportunity to become an important part of the prestigious Asian Development Bank (ADB). At ADB, our mission is simple yet powerful: to alleviate poverty and promote sustainable development in the Asia-Pacific region. Organizational Setting and Reporting Relationship The position of Operations Assistant is assigned to the Timor Leste Resident Mission (TLRM) within the Southeast Asia Department (SERD). You will be based at our Resident Mission Office in Dili. You will report to the designated International and senior Local Staff. Your Role As an Operations Assistant, you will perform a full range of administrative responsibilities for TLRM and will assist in multiple activities relating to project administration and other administrative tasks. You will: Ensure that all correspondence and documents for supervisors are prepared, formatted, and submitted on time in compliance with ADB's standards; monitor and distribute incoming communications, and ensure outgoing communications are delivered to intended recipients. Coordinate supervisors' schedules by maintaining their calendars and organizing appointments; Support daily routine functions including: (i) arranging mission travel for the team members including visa arrangements and other requirements; (ii) coordinating meetings, disseminating relevant materials, and taking minutes; (iii) preparing and formatting reports and memos; (iv) maintaining document files and its systematic safekeeping for easy retrieval; (v) providing logistical and admin support to missions and other activities; and (vi) provide back-up support for other Operations Assistants when they are absent. Support in the administration of assigned technical assistance (TAs) and loans including the selection and recruitment process of consultants, processing claims and contract variations, monitoring budget and implementation progress, and preparing completion reports; ensure compliance with e-Operations and other IT/system enhancements being used within ADB. Perform other responsibilities that may be assigned as reflected in your workplan. You will need: Bachelor's degree in finance, social sciences, business studies, or other related fields. At least 5 years of relevant professional work experience; experience in international multilateral and bilateral agencies is desirable. Ability to work proactively on assigned tasks, areas of analysis and research that have a well-defined scope and steps. Excellent proficiency in written and verbal English communications. Proficiency in standard software programs (Word, Excel, PowerPoint) and information technologies. Ability to work collaboratively with individuals from different cultural and technical backgrounds. Please refer to the link for ADB Competency Framework for TL1. Benefits ADB offers a rewarding salary and a comprehensive benefits package. The salary will be based on ADB's standards and comparator markets, taking into account your qualifications and experience. Housing and education allowance (if applicable) Expatriate benefits (if applicable) Retirement plan (if applicable) Medical and health benefits Paid leave (including parental) Life and other insurance plans Staff development Additional Information This appointment is open to internal and external applicants. This opening is a local staff position. It is open only to nationals and residents of Timor Leste. This is a fixed term appointment with option to renew, initially for a period of up to 3 years, or up to the Normal Retirement Date (NRD), whichever comes earlier, for the purpose(s) and conditions determined by ADB, in accordance with Administrative Order No. 2.01 (Recruitment and Appointment). After the initial fixed-term period, ADB may choose to renew the appointment for up to an additional 3 years or not renewed. This decision will be made in the overall interest of ADB, based on factors including but not limited to the requirement of Staff's particular blend of skills and experience for the medium-term work program of the organizational unit, sufficient funding to cover the renewed period, and Staff's performance and suitability for employment. There is no limit to the number of renewals up to NRD. However, this appointment is not convertible to a regular appointment. About Us Asian Development Bank (ADB) is an international development finance institution headquartered in Manila, Philippines and is composed of 69 members, 50 of which are from the Asia and Pacific region. ADB is committed to achieving a prosperous, inclusive, resilient, and sustainable Asia and the Pacific, while sustaining its efforts to eradicate extreme poverty. ADB combines finance, knowledge, and partnerships to fulfill its expanded vision under our Strategy 2030. ADB only hires nationals of its 69 members. To view ADB Organizational Chart, please click here. ADB wants to ensure that everyone is treated with respect and given equal opportunities to work in an inclusive environment. ADB encourages all qualified candidates to apply regardless of their racial, ethnic, religious and cultural background, gender, sexual orientation or disabilities. Women are highly encouraged to apply. Visit ADB Careers FAQ for more information. #LI-Onsite

Responsibilities

As an Operations Assistant, you will perform a full range of administrative responsibilities for the Timor Leste Resident Mission and assist in project administration. You will ensure timely preparation and submission of correspondence, coordinate schedules, and provide logistical support for missions and activities.