Operations Assistant at Asian Development Bank

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Full Time

Start Date

Immediate

Expiry Date

23 Apr, 26

Salary

0.0

Posted On

23 Jan, 26

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Administrative Support, Project Administration, Database Management, Knowledge Management, Coordination Skills, Interpersonal Skills, Cultural Awareness, Confidentiality, Team Collaboration, Oral Communication, Written Communication, Computer Skills, Document Preparation, Statistical Analysis, Event Organization, Task Distribution

Industry

International Trade and Development

Description

Join Our Mission to Foster Prosperity in Asia Are you ready to make a difference in the future of Asia and be a catalyst for positive change? We are thrilled to offer a unique opportunity to become an important part of the prestigious Asian Development Bank (ADB). At ADB, our mission is simple yet powerful: to alleviate poverty and promote sustainable development in the Asia-Pacific region. Organizational Setting and Reporting Relationship The position Operations Assistant is assigned to the Financial Sector Office (SD3-FIN) within the Sectors Department 3 (SD3). SD3 aims to deliver impactful sector strategy, initiatives, and integrated solutions that advance ADB’s strategic agenda in finance, human and social development, and public sector management and governance in the region and with ADB’s clients. SD3, which is comprised of three sector offices, delivers or supports sovereign, nonsovereign, and advisory operations; delivers knowledge services; supports regional departments (RDs) and resident missions (RMs) in engaging with developing member countries (DMCs); and ensures ADB’s technical leadership externally and internally. FIN leads policy development and dialogue, knowledge management, project quality assurance, sector analytic work, and loan and technical assistance (TA) processing and administration in the financial sector. You will report to the designated Technical International staff and senior Technical Local staff (as applicable). Your Role As an Operations Assistant, you will provide administrative and operational support by coordinating administrative activities for the sector office and provide operational support in project administration, project processing activities related to loans and TA, database management, and knowledge management. You will: Support the preparation of necessary loan/grant and technical assistance TA documents (concept note, Report and Recommendation of the President, TA reports, project and TA completion reports) and ensure that these documents are in accordance with the latest ADB templates and procedures, and Handbook of Style and Usage. Coordinate and monitor the team's TAs under processing and coordinate with other staff to ensure eOps and SovOps updating. Coordinate and monitor milestone processing events of assigned loan/grant/TAs and report any delay in the processing of these documents to supervisors. Support the programming, processing and administration of TAs and/or loan/grant projects such as selection of consultants, processing of claims, contract variations, internal memos and preparation of TA and Project Completion Reports, and Back-to-Office Reports under the guidance of the international staff and/or project officer. Regularly check eOps, SovOps, and Integrated Disbursement System for progress on TA, loan, and grant under implementation. Use available IT tools and ADB applications to collect, compile, and analyze relevant information and data related to the team/office/department to produce routine and/or ad hoc statistics/reports as instructed. Provide support in mission preparation in accordance with ADB procedures. Ensure accurate updating of relevant databases, and support event organization and knowledge management including communication, internally and externally. Support knowledge management activities. Provide back-up support and guidance to other operations assistants, as necessary Perform other duties that may be assigned by the supervisor. You will need: Bachelor's degree At least 5 years of relevant work experience; preferably with related experience in international agencies. Excellent typing skills. Advanced computer skills with sound knowledge of common word processing, spreadsheets, and graphics software used in multilateral organizations. Good coordination and interpersonal skills. Skill in coordinating proper distribution of tasks among other operations assistants. Skill in working with individuals from different cultural/national backgrounds. Thorough understanding of the role and function of the division/office/department and a good general understanding of our purpose. Good knowledge of procedures, formats and standards relevant in the performance of work. Skill in exercising judgment on matters of confidentiality and those requiring urgent attention especially in the supervisor's absence. Skill in liaising and working with staff within own work location. Skill in working collaboratively with teams as a constructive team member Excellent oral and written skills in English. Please refer to the link for ADB Competency Framework for TL1. Benefits ADB offers a rewarding salary and a comprehensive benefits package. The salary will be based on ADB’s standards and comparator markets, taking into account your qualifications and experience. ● Housing and education allowance (if applicable) ● Expatriate benefits (if applicable) ● Relocation (if applicable) ● Retirement plan ● Medical and health benefits ● Paid leave (including parental) ● Life and other insurance plans ● Staff development Additional Information This appointment is open to internal and external applicants. This is a fixed term appointment with option to renew, initially for a period of up to 3 years, or up to the Normal Retirement Date (NRD), whichever comes earlier, for the purpose(s) and conditions determined by ADB, in accordance with Administrative Order No. 2.01 (Recruitment and Appointment). After the initial fixed-term period, ADB may choose to renew the appointment for up to an additional 3 years or not renewed. This decision will be made in the overall interest of ADB, based on factors including but not limited to the requirement of Staff’s particular blend of skills and experience for the medium-term work program of the organizational unit, sufficient funding to cover the renewed period, and Staff’s performance and suitability for employment. There is no limit to the number of renewals up to NRD. However, this appointment is not convertible to a regular appointment. About Us Asian Development Bank (ADB) is an international development finance institution headquartered in Manila, Philippines and is composed of 69 members, 50 of which are from the Asia and Pacific region. ADB is committed to achieving a prosperous, inclusive, resilient, and sustainable Asia and the Pacific, while sustaining its efforts to eradicate extreme poverty. ADB combines finance, knowledge, and partnerships to fulfill its expanded vision under its Strategy 2030. ADB only hires nationals of its 69 members. To view ADB Organizational Chart, please click here. ADB seeks to ensure that everyone is treated with respect and given equal opportunities to work in an inclusive environment. ADB encourages all qualified candidates to apply regardless of their racial, ethnic, religious and cultural background, gender, sexual orientation or disabilities. Women are highly encouraged to apply. Visit ADB Careers FAQ for more information. About Us

Responsibilities

As an Operations Assistant, you will provide administrative and operational support for the Financial Sector Office, including coordinating project administration and processing activities. You will also manage databases and support knowledge management activities.