Operations Assistant at Asian Development Bank

, , -

Full Time

Start Date

Immediate

Expiry Date

26 Feb, 26

Salary

0.0

Posted On

28 Nov, 25

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Administrative Tasks, Record Management, Correspondence Preparation, Logistical Assistance, Team Collaboration, Cultural Awareness, Communication Skills, Reception Services

Industry

International Trade and Development

Description

Join Our Mission to Foster Prosperity in Asia Are you ready to make a difference in the future of Asia and be a catalyst for positive change? We are thrilled to offer a unique opportunity to become an important part of the prestigious Asian Development Bank (ADB). At ADB, our mission is simple yet powerful: to alleviate poverty and promote sustainable development in the Asia-Pacific region. Organizational Setting and Reporting Relationship The position of Operations Assistant is assigned in the Nepal Resident Mission (NRM) within the South Asia Department (SARD). You will be based at the Nepal Resident Mission (NRM) office in Kathmandu, Nepal. You will report to the designated international staff and officer (senior/principal/lead, as applicable) Your Role The Operations Assistant will perform administrative tasks for NRM, including managing records, preparing correspondence and reports, helping visit ADB missions and other appropriate functions. You will: Ensure that all correspondence and documents are correctly typed, printed out and submitted on time in compliance with ADB standard. Ensure that all incoming faxes and mail are logged, distributed and brought to the attention of concerned staff, and that mails/faxes are delivered and dispatched. Provide efficient reception services such as screening incoming telephone calls, taking accurate messages, dealing with queries from internal/external calls and ensuring that these are referred promptly to concerned staff. Ensure that office filing system and records are maintained and updated following existing framework for easy retrieval. Help retrieve files and documents for preparation of reports. Ensure that publication articles selected by NRM officers are copied and shared to concerned staff. Undertake photocopying and printing tasks. Provide logistical assistance to ADB missions. Support logistic and administrative arrangements related to setting up workshops, seminars and conferences organized by the NRM/HQ. Perform other responsibilities reflected in the workplan. You will need: Bachelor's degree in business administration or in any other fields. At least 5 years of relevant work experience; related experience in international agencies will be preferred. Understanding of international agencies' operational processes. Experience liaising and working with staff within own work location and throughout ADB. Experience working collaboratively with teams as a constructive team member. Experience establishing and maintaining productive contacts with appropriate officials of host government, donor agencies and executing agencies and others. Experience working with individuals from different cultural/national backgrounds. Written and verbal proficiency in English and local language Please refer to the link for ADB Competency Framework for TL1 Benefits ADB offers a rewarding salary and a comprehensive benefits package. The salary will be based on ADB's standards and comparator markets, taking into account your qualifications and experience. Retirement plan Medical and health benefits Paid leave (including parental) Life and other insurance plans Staff development Additional Information This appointment is open to internal and external applicants. This opening is a local staff position. It is open only to nationals and permanent residents of Nepal. This is a fixed term appointment with option to renew, initially for a period of up to 3 years, or up to the Normal Retirement Date (NRD), whichever comes earlier, for the purpose(s) and conditions determined by ADB, in accordance with Administrative Order No. 2.01 (Recruitment and Appointment). After the initial fixed-term period, ADB may choose to renew the appointment for up to an additional 3 years or not renewed. This decision will be made in the overall interest of ADB, based on factors including but not limited to the requirement of Staff's particular blend of skills and experience for the medium-term work program of the organizational unit, sufficient funding to cover the renewed period, and Staff's performance and suitability for employment. There is no limit to the number of renewals up to NRD. However, this appointment is not convertible to a regular appointment. About Us Asian Development Bank (ADB) is an international development finance institution headquartered in Manila, Philippines and is composed of 69 members, 50 of which are from the Asia and Pacific region. ADB is committed to achieving a prosperous, inclusive, resilient, and sustainable Asia and the Pacific, while sustaining its efforts to eradicate extreme poverty. ADB combines finance, knowledge, and partnerships to fulfill its expanded vision under our Strategy 2030. ADB only hires nationals of its 69 members. To view ADB Organizational Chart, please click here. ADB wants to ensure that everyone is treated with respect and given equal opportunities to work in an inclusive environment. ADB encourages all qualified candidates to apply regardless of their racial, ethnic, religious and cultural background, gender, sexual orientation or disabilities. Women are highly encouraged to apply. Visit ADB Careers FAQ for more information. #LI-Onsite

Responsibilities

The Operations Assistant will perform administrative tasks for the Nepal Resident Mission, including managing records, preparing correspondence and reports, and providing logistical assistance for ADB missions. You will ensure compliance with ADB standards and maintain an efficient office filing system.