Operations Assistant at Athena Medical Management LLC

Gainesville, Georgia, United States -

Full Time

Start Date

Immediate

Expiry Date

16 Oct, 26

Salary

41600.0

Posted On

18 Jul, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Patient Care, Insurance Verification, Appointment Scheduling, Microsoft Excel, Microsoft Outlook, Microsoft Teams, Microsoft SharePoint, Microsoft Word, Conflict Resolution, Customer Service, Medical Record Management, HIPAA Compliance, Time Management, Attention To Detail, Medical Terminology

Industry

Outpatient Care Centers

Description

Description Be the first smile our patients see — and use your patient care experience in an exciting, fast-paced role! Women's Imaging Specialists is growing, and we’re looking for an Operations Assistant to join our team. If you thrive in a fast-paced, patient-first environment and want M-F hours with no nights or weekends, this is your spot. Why you’ll love it here: • Our passion runs PINK - Work for a mission-driven team focused exclusively on women’s health and early cancer detection • Great hours for work/life balance - Monday-Friday, daytime only. No nights, weekends, or holidays • Beautiful outpatient centers - 19 locations across GA & AL, with excellent benefits • Benefits start day 61: Health, dental, vision, PTO | 401k after 6 months What you’ll do: • Welcome patients warmly and check them in with care • Verify insurance + ID, help patients with digital/paper intake forms • Answer phones, schedule/reschedule appointments, and confirm upcoming visits • Manage provider schedules and communicate any changes to the clinical team • Become our Infinitt scheduling software expert + use Excel/SharePoint for daily productivity tracking • Scan, file, and keep records organized and HIPAA-compliant • Keep our waiting room calm, clean, and welcoming • Provide basic patient education when needed What you bring: • Required: 1+ year medical office experience • Proficient in Microsoft Office: Excel, Outlook, Teams, SharePoint, Word • Exceptional attention to detail, time management, and conflict resolution skills • Customer service mindset — on-the-job training or certificate a plus • Able to sit at a computer for extended periods, lift up to 20 lbs, and occasionally travel to other WIS sites • High school diploma or equivalent; medical admin certification a plus Type: Full-time, In-person Schedule: Monday-Friday, daytime hours Location: Gainesville, GA Ready to help women feel cared for from the moment they walk in? Apply today. Women's Imaging Specialists is a proud Equal Opportunity Employer. We celebrate diversity and participate in E-Verify. Pre-employment drug screening and background checks required. Requirements Required: High School Diploma or GED Required: 2+ years experience in a physician’s office, medical front desk, or healthcare operations role Required: Proficiency in Microsoft Word, Excel, Outlook, Teams; ability and willingness to learn Infinitt scheduling/EMR and Doctor Connect Preferred: Experience in radiology, imaging center, or women’s health setting Preferred: Familiarity with prior authorization, referrals, or breast imaging workflows Working knowledge of medical terminology, insurance verification, and HIPAA regulations

Responsibilities

The Operations Assistant manages patient check-ins, insurance verification, and appointment scheduling using Infinitt software. They are also responsible for maintaining organized HIPAA-compliant records and ensuring a welcoming waiting room environment.