OPERATIONS ASSISTANT at Bergens Promise Inc

Hackensack, New Jersey, United States -

Full Time

Start Date

Immediate

Expiry Date

26 Aug, 26

Salary

51500.0

Posted On

29 May, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Administrative Support, Report Production, Records Maintenance, Medicaid Billing, HIPAA Compliance, Office Technology, Document Management, Communication, Problem Solving, Collaboration, Inventory Management, Multimedia Communications

Industry

Individual and Family Services

Description

Description Core Competencies: Conveys ideas and facts, both verbally and in writing, using language that others will best understand; listens with undivided attention while seeking to understand Makes decisions with knowledge of facts, goals, constraints, and risks within the scope of their position, including consideration of the health and safety of all stakeholders Is accountable to fiscal guidelines, regulations, principles, and standards when committing resources Develops solution-focused and creative ideas when problem solving and working to achieve goals Takes personal responsibility for the quality and timeliness of work, is resourceful and achieves results with little oversight Adapts to changing business needs, conditions, and work responsibilities Displays an on-going commitment to learning and professional development; responds positively to coaching and feedback Facilitates collaborative, professional, and productive relationships with all agency stakeholders Helps create a work environment that embraces and appreciates diversity Responsibilities Include: Provide administrative support in completing the Agency’s functions, including, but not limited to: - Documentation - Report Production - Maintenance of Records Accurate and timely coordination with Care Manager Supervisors to ensure all youth are enrolled and assigned appropriately Prepare and manage youth and family Enrollment and Renewal documents Assist youth and families with the completion of electronic documents Support P.E. Coordination and Medicaid billing when needed Assist with office technology Order supply inventories when needed Assist with Agency vehicles Assist with Agency and departmental project Assist with the creation and distribution of Agency print and electronic publications Compose, maintain, and execute care management support procedures and tasks Front desk coverage when needed Assist with the organization of facilities on an as-needed basis Understand and ensure that tasks are conducted, and material is handled in a sensitive and confidential manner in compliance with HIPAA and Agency policies Attend all required meetings and trainings Comply with all Agency policies and procedures Perform all other tasks as assigned Requirements Degree: Associates Degree preferred Two to three years of experience in a comparable area in lieu of education Fluency in applicable office technology and software; experience is multimedia communications a plus Maintain a valid driver’s license Ability to lift and move up to 25 lbs.

Responsibilities

Provide comprehensive administrative support including documentation, report production, and records maintenance for agency functions. Coordinate youth enrollment, manage electronic documents, and ensure HIPAA compliance while supporting office operations.