Operations Assistant at Uncommon Schools

Rochester, New York, United States -

Full Time

Start Date

Immediate

Expiry Date

23 Dec, 25

Salary

17.57

Posted On

24 Sep, 25

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Communication, Interpersonal Skills, Organization, Time Management, Professionalism, Bilingual Skills

Industry

Primary and Secondary Education

Description

Company Description Uncommon Schools is a nonprofit network of high-performing public charter schools dedicated to providing an exceptional K-12 education in economically disadvantaged communities. Operating in Boston, Camden, New York City, Newark, and Rochester, we are committed to closing the college completion gap and preparing every student for college and beyond. Our students consistently exceed national benchmarks, reflecting our dedication to their success. We invest deeply in our educators, offering weekly coaching, feedback, and professional development to ensure excellence in teaching and leadership. Join us to work hard, do good, and make a lasting difference! Job Description The Operations Assistant plays a visible role in ensuring a timely, professional, and welcoming response to inquiries by parents and other constituents. The Operations Assistant functions as the initial contact person for students, teachers, families, vendors, and visitors, and must be able to communicate effectively with all groups. The Operations Assistant reports to the Director of Operations. Responsibilities of the Operations Assistant include but are not limited to: Serving as the primary contact for all of the school’s constituents in person, over the phone, and via email; Managing the collection of student, personnel, and school information (receiving fees or forms and tracking information accordingly); Directing vendors to delivery locations; Supporting school events and activities as needed; Managing mail (distributing received mail, preparing school mailings, etc.); Visitor management; Other administrative support as assigned. Qualifications Ability to communicate effectively while demonstrating strong interpersonal skills with teammates, teachers, students, families, and additional stakeholders. Organized and able to maintain key systems such as mail, deliveries, student documentation and paperwork. Strong time management skills; ability to manage multiple tasks at the same time and meet tight deadlines. Ability to maintain a calm, professional demeanor in the face of competing demands and external pressures. Bilingual language skills preferred, but not required Able to lift and move packages up to 30 lbs Bachelor’s degree preferred Additional Information Our people are what make us Uncommon. We offer competitive compensation and comprehensive benefits that support the personal health, wellness, and finances of our staff and their families. Our compensation philosophy values equity & fairness and attracting & retaining top talent. Compensation Compensation for this role is between $15.50 and $17.57 per hour. Most candidates who meet job description requirements will receive an offer of $15.50 - $15.61 per hour. Starting pay is determined using various factors including but not limited to relevant professional development, education certifications, and tenure with Uncommon Schools. * The range above represents our compensation scales for the 2025-2026 school year. If starting prior to June 30th, 2025, compensation will be based on a slightly lower range, reflective of current compensation scales. New hires who fall into this category will see an increase in their compensation starting on July 1st, 2025 for next school year which aligns to the scale above. Benefits Generous paid time off inclusive of sick time, paid holidays, and 10 weeks of paid breaks (Spring, Winter, and Summer). Extensive, best-in-class training and development Comprehensive health, dental, and vision insurance plans + pre-tax flexible spending (FSA), dependent care (DCFSA), and health saving accounts (HSA) Financial Planning 403(b) retirement savings program + employer match Paid leave of absence options (parental, medical, disability, etc.) Mental health and counseling support + wellness benefits *A detailed list of all benefits is located HERE. At Uncommon, we believe that a supportive and welcoming environment helps our students, staff, and community thrive. We are dedicated to building a team that brings a wide range of perspectives and experiences, reflective of the communities we serve---with over 70% of our staff identifying as people of color. Our organization values respect and open dialogue on important topics that shape our school culture. As an equal opportunity employer, Uncommon provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. We also ensure that individuals with disabilities receive all privileges and benefits associated with employment and are provided reasonable accommodations for the interview process and to perform core job functions. If you would like to request an accommodation, please email [email protected].

Responsibilities

The Operations Assistant serves as the primary contact for all school constituents, managing inquiries and providing administrative support. Responsibilities include managing student and personnel information, directing vendors, and supporting school events.