Operations & Compliance Coordinator at LIGHTFEATHER IO LLC

, , -

Full Time

Start Date

Immediate

Expiry Date

06 Feb, 26

Salary

0.0

Posted On

08 Nov, 25

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Organization, Communication, Accountability, Data Management, Compliance, Google Workspace, Microsoft Office Suite, Project Tracking, Attention to Detail, Written Communication, Verbal Communication, Calendar Management, Meeting Coordination, Financial Tracking, Process Improvement, Team Collaboration, Training Preparation

Industry

Information Technology & Services

Description

We’re looking for a dependable, detailed professional to serve as the operational backbone of the organization. This role ensures accuracy, compliance, and follow-through across teams — managing data, supporting executive operations, and maintaining smooth daily workflows. The ideal candidate thrives on organization, communication, and accountability. Location: Arlington, VA (On-site) Employment Type: Full-Time Experience Level: Recent College Graduate Responsibilities Manage, follow up, and validate employee timesheets each pay period; coordinate executive timesheets as necessary. Track and update GFE assignments, EOD follow-ups, and other daily operational workflows. Maintain and update data logs, reports, and internal/external data calls to ensure ongoing data accuracy. Maintain and track Jira tickets, ensuring visibility of task progress and accountability. Handle resume updates, software tracking, and file organization across shared systems. Coordinate and schedule candidate interviews and conduct pre-screen interviews when needed. Oversee executive leadership calendar coordination, ensuring all meetings, invites, and follow-ups are timely and accurate. Coordinate and schedule travel arrangements, appointments, meetings, and reservations for executive leadership. Record meeting minutes, track action items, and prepare weekly/biweekly meeting decks for leadership review. Maintain calendar consistency, proactively managing templates, reminders, and meeting hygiene. Maintain state compliance records and update internal websites to ensure accuracy and current information. Prepare and update compliance reports, BD pipeline data, and contract data call metrics. Assist with compliance report preparation and contract data updates in collaboration with leadership and support staff. Collaborate with part-time team members on reporting, training deck preparation, and survey tracking. Support Drive and file organization, and participate in process audits to ensure standardization. Assist with the formatting and structure of training presentations and internal communication materials. Track and reconcile purchases, maintaining detailed and accurate financial logs. Research and recommend tools, technologies, and process improvements to enhance team efficiency. Contribute to data analyst tasks and internal efficiency projects supporting business operations. Perform additional administrative and operational tasks as needed to support evolving business and organizational needs. Qualifications Bachelor’s degree (preferably with an organizational, business, or analytical emphasis). Proficiency in Google Workspace and Microsoft office suite. Familiarity with project tracking tools (e.g., Jira), and/or strong willingness to learn. Strong written and verbal communication and documentation skills. Exceptional reliability, organization, and follow-through. Great attitude and willingness to learn new things and organize everything. Extremely strong attention to detail and written/verbal communication. Why Join LightFeather? At LightFeather, you're not just taking a job—you're joining a purpose-driven team that delivers innovative, mission-critical solutions to make a real difference. You'll work on diverse, meaningful projects that challenge and inspire you, alongside some of the best minds in the industry.

Responsibilities

The Operations & Compliance Coordinator manages employee timesheets, tracks operational workflows, and maintains data accuracy across teams. This role also involves coordinating executive schedules, preparing compliance reports, and supporting various administrative tasks.