Operations Coordinator - Administrative at Wharton-Smith

Hollywood, Florida, United States -

Full Time

Start Date

Immediate

Expiry Date

02 May, 26

Salary

0.0

Posted On

01 Feb, 26

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Organizational Skills, Problem-Solving Skills, Project Management Software, Detail-Oriented, Self-Motivated, Interpersonal Skills, Microsoft Word, Microsoft Excel, Microsoft Outlook, Math Skills, Driver's License, RedTeam Software Knowledge, Owner Direct Purchase Processing, MBE Reporting Knowledge

Industry

Construction

Description

Wharton-Smith, Inc., a highly regarded construction company, is seeking qualified candidates for a Project Admin (administrative) position in the Hollywood, FL area. Company office is located in Palm Beach Gardens, FL. This position will be based on-site at a project location in Hollywood, FL. Job Description Provide administrative support to the project teams to include the Project Manager, Project Engineer, and Superintendent. Utilize a project management software to generate and track subcontracts, purchase orders, bonds, and other functions as required within the software. Utilize other departmental software to research and review reports. Responsible for reviewing own work to ensure accuracy, thoroughness and neatness. Maintain project documents within the project management software and project files. Gather and assemble supporting documents for project manuals. Ability to access and perform routine functions on the Internet. Knowledge of processing Owner Direct Purchase purchases and MBE reporting is a plus. Knowledge of RedTeam Software is a plus. Other administrative and general office duties as needed. Proven Work Experience Demonstrating the Following Requirements Excellent organizational and problem-solving skills. Prioritize and manage multiple projects simultaneously, and proactively follow through on issues in a timely manner. Ability to work independently and in a fast-paced team environment with limited supervision. Detail-oriented and self-motivated. Excellent interpersonal skills with co-workers and clients (via phone, email and in-person). Must have the ability to comply with applicable department policies, procedures, rules and regulations. Proficient in Microsoft Word, Excel, and Outlook. Proficient in copying/moving files and creating directories in a Windows environment. Attention to detail and math skills are also essential. Possess a valid driver’s license. Reliable and professional demeanor. Our recruiting process is centralized and is handled by our HR Department. If we are sent unsolicited resumes from recruiters, we will not pay any recruiting fees. Unsolicited resumes are any resumes sent to us by a recruiter who has not been pre-approved by HR, has not signed our contract, and has not been requested by our HR Department to search for a specific position.

Responsibilities

Provide administrative support to project teams including the Project Manager, Project Engineer, and Superintendent. Maintain project documents and gather supporting documents for project manuals.