Operations Coordinator - Audit at Grant Thornton - Americas

Dublin, Leinster, Ireland -

Full Time

Start Date

Immediate

Expiry Date

11 Jun, 26

Salary

0.0

Posted On

13 Mar, 26

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Organisational Skills, Time Management, Communication, Interpersonal Skills, Attention To Detail, Confidentiality, Proactive Mindset, Solutions Focused, Continuous Improvement, Independent Work, Collaboration, Microsoft 365, Outlook, Teams, Excel, Word

Industry

Professional Services

Description

Department: Audit & Assurance Reports to: Head of People Experience Supports: Audit Operations Management Team & Senior Leadership Group Location: Dublin (Hybrid/Minimum of 3 days on‑site) About Grant Thornton Grant Thornton (GT) has nearly 3,000 people in 9 offices across Ireland, The Isle of Man, Gibraltar, and Bermuda, with a presence in over 145 countries around the world, and a global network of over 68,000 people. At GT, we work as trusted advisors, bringing local knowledge and national expertise, with a global presence, to help businesses succeed – wherever they are located. We make business more personal by investing in building relationships and empowering our clients to make the right decisions for their organisation now and for the future. Whether that is working with the public sector to build thriving communities, with regulators and financial institutions to build trust, or with a diverse range of businesses to help them achieve their goals, Grant Thornton Ireland work hard to support clients to act on the issues that matter. At GT Ireland we don’t just predict your future, we build it. The position: The operations coordinator plays a vital role in supporting the Audit Operations Management Team and wider senior leadership group to deliver the Audit & Assurance strategy. This position provides high‑quality administrative, operational, and people‑focused support to ensure the smooth running of day‑to‑day activities across the audit function. The successful candidate will be proactive, detail‑oriented, a strong communicator, and highly organised, with a passion for creating a positive employee experience and continuously improving operational workflows. People & Culture * Manage end-to-end new joiner onboarding process, including IT and administrative setup, induction scheduling, and coordination with talent acquisition and training teams to ensure a seamless employee experience. * Coordinate and oversee the trainee progression programme, ensuring consistency, fairness, and timely communication. * Support the design and delivery of audit employee engagement initiatives, including sports & social events and team‑building activities. * Maintain and update the audit organisational chart and team structures as required. * Support central HR in the rollout of annual people processes (performance reviews, contract management, recognition programme reporting, etc.). * Monitor staff feedback channels, compile insights, and prepare reports for senior leadership. * Support ongoing improvement of people processes by facilitating cross‑department communication and helping embed consistent standards. Operations * Manage the central audit operations mailbox, triaging queries, resolving issues, or escalating to the audit operations management team when required. * Orchestrate bi-monthly issuance of key audit operations communications/reminders * Act as administrative support on audit confirmations process * Coordinate monthly and quarterly staff communications, including newsletters, town halls, and leadership updates, ensuring accuracy and on‑time delivery. * Serve as a key liaison with central operational teams (IT, Facilities, etc.) to troubleshoot and resolve issues such as system access, distribution lists, equipment, lockers etc. * Schedule and minute audit operations meetings, maintaining action logs and following up on outstanding items. * Identify and suggest process improvements to enhance efficiency, reduce manual work, and strengthen operational controls. * Provide general administrative support across the Audit Operations Management Team as needed. Skills & Attributes * Strong organisational and time‑management skills with the ability to manage competing priorities. * Excellent communication and interpersonal skills, with confidence interacting across levels. * High attention to detail, accuracy, and the ability to maintain confidentiality. * Proactive, solutions‑focused mindset with a continuous improvement approach. * Ability to work independently and collaboratively within a fast‑paced environment. * Proficient in Microsoft 365 (Outlook, Teams, Excel, Word, PowerPoint); Experience & Qualifications * Previous experience in an operations, administration, HR coordination, or project support role (professional services experience preferred but not required). * Demonstrated ability to coordinate multiple stakeholders and deliver high‑quality work to deadlines. * Experience managing onboarding, events, or internal communications is advantageous. Life at GT Our reward and benefits are designed to create an environment where our people can flourish. We are committed to building a culture where our people have access to the necessary benefits to help promote a healthy lifestyle and thrive. Equity, Diversity and Inclusion At Grant Thornton, we provide equitable opportunities for all our colleagues. We are a responsible, sustainable business where equity, diversity and inclusion (ED&I) is at the forefront of our workplace culture agenda. People are at the heart of our business and teams built with varied backgrounds, cultures, and perspectives present diverse viewpoints, which need to be heard and valued. Recognition We want to create a culture of recognition and celebrating success, by saying thank you to people who surpass our expectations and recognising the right values and behaviours. Our Shout Out recognition scheme is our way of highlighting and promoting achievements. #LI-LM1 We are Grant Thornton Grant Thornton Ireland is rapidly approaching 3,000 people, in 9 offices across Ireland, Isle of Man, Gibraltar and Bermuda. With a presence in over 149 countries around the world and a global network of 73,000 people, we bring our clients the local knowledge, national expertise and global presence to help them succeed – wherever they’re located. At GT, we work as trusted advisors, bringing local knowledge and national expertise, with a global presence, to help businesses succeed – wherever they are located. We make business more personal by investing in building relationships and empowering our clients to make the right decisions for their organisation now and for the future. Whether that is working with the public sector to build thriving communities, with regulators and financial institutions to build trust, or with a diverse range of businesses to help them achieve their goals, Grant Thornton Ireland work hard to support clients to act on the issues that matter. At GT Ireland we don’t just predict your future, we build it. A Career at GT Looking for a more fulfilling role in professional services? One where fresh thinking, collaboration and diversity are valued? At Grant Thornton we do things differently. What does this mean for you? A career in a more inclusive working environment, a more collaborative work culture, a more supported, flexible working role, more possibilities to grow and more opportunities to help shape the future for your clients. We respect and value your experience. And we want you to bring your authentic self to work and be at your best. It is how it should be. Grow with us At Grant Thornton, we care about our people and work hard to make you feel valued. If you are looking to deepen and develop your skills, knowledge, and experience throughout your career, then that is what you will get, and more. Our Benefits Please follow this link [https://www.grantthornton.ie/careers/benefits/#faq_5953339_3] for information on our generous benefits package. Equity, diversity and inclusion At Grant Thornton, we provide equitable opportunities for all our colleagues. We are a responsible, sustainable business where equity, diversity and inclusion (ED&I) is at the forefront of our workplace culture agenda, and today, we continue to build and develop on our existing ED&I structure and strategy to meet our workplace culture needs. People are at the heart of our business and teams built with varied individuals present diverse viewpoints, which need to be heard and valued. We are all at our best when we are able to be ourselves and we view integrity and authenticity as integral values to bring to our day-to-day work-life at the firm. We are excited to see the personality and perspectives you will bring to our team because we know we will all benefit from them. Diversity of thought, background and experience enables better decision-making, improves the quality of our delivery, and helps us to meet the needs of our clients. Our firm is built on people and their ideas, so we want to hear all the new perspectives and fresh thinking you have to offer. You form the bedrock of our firm’s best-practice principles and we will champion you as leaders from day one. Reward and benefits Our reward and benefits are designed to create an environment where our people can flourish. We are committed to building a culture where our people have access to the necessary benefits to help promote a healthy lifestyle and thrive. Recognition We want to create a culture of recognition and celebrating success, by saying thank you to people who surpass our expectations and recognising the right values and behaviours. Our Shout Out recognition scheme is our way of highlighting and promoting achievements. Whether you simply want to say thank you, celebrate a special occasion or give an award for doing something exceptional, you can do all of this and more through the scheme.

Responsibilities

This role supports the Audit Operations Management Team and senior leadership in delivering the Audit & Assurance strategy by providing high-quality administrative, operational, and people-focused support for daily activities. Key duties include managing new joiner onboarding, coordinating trainee progression, supporting engagement initiatives, and handling central operations tasks like mailbox management and internal communications.