Operations Coordinator at DP World

Aktau, Mangystau Region, Kazakhstan -

Full Time

Start Date

Immediate

Expiry Date

29 Jul, 26

Salary

0.0

Posted On

30 Apr, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Compliance, Database management, Procurement, Inventory management, Reporting, Contract administration, Logistics, Supply chain, Accounting, QHSE, Vendor management, Freight forwarding, Certification management, Purchase order processing, Administrative support

Industry

Logistics;Transportation;Supply Chain and Storage

Description

• Ensuring compliance where appropriate with the Company’s Procedures and Regulations in accordance with the requirements of the ISM Code and ISO 9001:2015, ISO 14001:2015 & ISO 45001:2018Standards. 1. • Maintaining the vessels certificate database and advising General director, Fleet Superintendent and Senior Superintendents of impending surveys. Controlling Vessel Certificates Status – spread sheet. * Arranging servicing of vessels and maintaining records and certification files (Fire Fighting Apparatus, saving Apparatus). * In conjunction with Technical Superintendents, producing reports for the relevant departments. * Maintaining a database of lifting and towing equipment certification and advising the General director, Fleet superintendent and Marine superintendents of any inspections or tests impending. Collecting updated Certificated from them and issue PO for invoices: Annual Services of Radio Equipment, Annual Services of LSA (Life Saving Appliances), Annual Services of FFE (Fire Fighting Equipment). * Assisting with Bautino Base administration and correspondence. * Maintaining the vessels month end reporting file. * Participating in the S.A.F.E-R Card program and stopping and reporting any unsafe acts, but also reporting on good safe working practices observed. * Preparation of documents for the flagging of vessels (Kazakh Flag Certificates, Minimum Safe Manning Certificates, RMRS, Fire Inspection Certificates). * Contacting the Engineering department to collect invoices, PRs to issue POs for service. * Controlling On-off hire reports (hard copies and in the data base) * Controlling Meals and accommodation spread sheet for each vessel. * Controlling and checking invoices from suppliers, issue POs for meals and accommodation. * Issue SDFs (NCOC) for Meals and accommodation Tulpar, SDFs for Kz border for Tulpar. • Obtaining Quotes and purchasing stores, equipment and spare parts as required by the Company and Clients at the best possible price having Administering the Company purchasing system, including liaison with the Company Accountant. • Verification and control of accounting of all goods and equipment delivered to the warehouse of the Bautino base together with the Port captain and Port engineer. Ensuring the timely dispatch of all spares, stores and equipment to meet Company, Client and Ship’s requirements. • Updating Vessels, line Managers, Superintendents and Clients of Purchase Orders progress as required. • Prepare/review Draft Contracts for service contracts, obtain updated register of contracts • Implementing and sustaining local content for supply and services • Attending Monthly or more frequent team meetings and advising on the status of any air, road or sea freight pending. • Ensuring records are maintained of all transactions. • Maintaining and developing the Company’s purchasing system Supplier’s database etc. • Informing the QHSE Department of any new Suppliers intended to be used. • Maintaining records of Supplier’s performance. • Formulating and maintaining Inventory of all reference books and literature pertaining to the Procurement Department operation. • Liaising with Freight forwarders and managing their activities. • Ensuring that all freight is transported at the most economical price having due regard to operational requirements. • Ensuring the development and training of personnel within the Procurement Department.

Responsibilities

The Operations Coordinator is responsible for maintaining vessel certification databases, managing procurement and inventory systems, and ensuring compliance with international standards. They also coordinate with technical superintendents and accounting departments to manage service contracts, invoices, and logistics for the Bautino base.