Operations Coordinator at Election Systems & Software

Omaha, Nebraska, United States -

Full Time

Start Date

Immediate

Expiry Date

29 Jul, 26

Salary

80000.0

Posted On

30 Apr, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Communication, Marketing coordination, Operations support, Project management, Content management, Email campaigns, Attention to detail, Organizational discipline, SharePoint, Digital asset management, Asana, Monday.com, Drafting communications, Cross-functional coordination, Workflow management

Industry

IT Services and IT Consulting

Description

Description We support democracy. Our vision at Election Systems & Software (ES&S) is simple and unwavering — we provide products and services of exceptional quality and value to maintain voter confidence and enhance the voting experience. We accomplish this through continuous investments in research and development, resulting in regular product updates and security enhancements for each voting system we design, build, sell and support. Join the ES&S team where we are crafting the future of voting in the United States! On our team, you will push boundaries to provide solutions that meet the industry’s ever-evolving needs. Our people apply their innovative perspective to challenges big and small, and ES&S provides the resources to make our employees’ vision a reality. Summary/Objective: The Operations Coordinator is a cross-functional execution role responsible for carrying out internal and customer-facing communications, marketing activities, and operational readiness support. Working directly under the strategic direction of senior leadership, this role ensures the right information reaches the right audiences — at the right time — through organized, consistent, and well-executed communication and workflows. This is an execution and coordination role for someone who is highly organized, detail-oriented, and thrives in a structured, mission-critical environment. Essential Duties and Responsibilities: Communications Execution Execute structured communication plans and frameworks as directed, ensuring customers and internal teams are informed and prepared during high-impact, time-sensitive events (e.g., elections, product launches, system updates) Draft and distribute proactive customer-facing communications including readiness notices, alerts, FAQs, and operational guidance Maintain communication calendars and ensure messaging is sequenced, timely, and aligned to key operational milestones Coordinate with Product, Operations, Customer Support, and Account Management to ensure consistent, accurate messaging across teams Marketing Execution & Support Coordinate and execute email campaigns, initiatives, and communications in support of sales and company objectives Coordinate the creation, updating, and distribution of presentations, one-pagers, proposals, and customer-facing materials Track marketing activities, timelines, and deliverables to ensure deadlines are met Assist with trade shows, webinars, events, and other customer-facing efforts, including logistics and follow-up coordination Content & Asset Management Maintain organized repositories of communication and marketing assets (templates, guides, presentations, FAQs) Ensure materials are version-controlled, current, and easily accessible to cross-functional teams Identify and flag outdated or inconsistent content for updates Tracking & Coordination Monitor communication deliverables across multiple workstreams and proactively surface risks or delays Maintain project trackers, schedules, and status logs to keep work on track Serve as a coordination point between Operations, Sales, and Account Management on communication-related activities Success in This Role Looks Like Customer-facing and internal communications are delivered accurately, on time, and without gaps during high-stakes operational periods Marketing materials and sales support content are current, accessible, and consistently maintained Cross-functional teams have what they need to communicate clearly and confidently with customers Repeat communication failures and avoidable operational issues are reduced cycle-over-cycle Education: Bachelor's degree or 2–4 years of directly related experience required Experience: Background in communications, marketing coordination, or operations support Experience in complex, regulated, or high-stakes environments preferred (elections, government, SaaS, or similar) Preferred tools: SharePoint or Digital Asset Management platforms; project management software (Asana, Monday.com, or similar) Skills: Strong written communication, organizational discipline, attention to detail, and ability to manage multiple priorities under deadline pressure What This Role Is Not This is not a strategy or leadership role — strategy is set by senior leadership This is not a traditional PR or brand marketing role This is not an approval layer — it is an execution and coordination function Licenses/Certifications Required: This position has no requirements. Supervisory Responsibilities: This position has no supervisory responsibilities. Work Environment: This job operates in a professional office environment which routinely uses standard office equipment such as computers, telephones, and photocopiers. Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to talk or hear. The employee frequently is required to stand; walk; hands to finger, handle or feel; and reach with hands and arms. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus Travel: Approximately less than 5% travel is expected. Security: Required to consistently demonstrate adherence to all security requirements and accepted practices as contained in the current ES&S Security Policy. Incumbents must proactively read, comprehend and adhere to all ES&S security policies, practices and procedures regarding the safety and safekeeping of co-workers, products, services and other intellectual property as defined in the ES&S New Business and Non-disclosure, or Proprietary matters, Confidential matters and Non-Competition agreements, and the current ES&S Security Policy Manual. EEO Statement: Election Systems & Software, LLC is an Equal Opportunity Employer that does not discriminate on the basis of actual or perceived race, color, creed, religion, national origin, ancestry, citizenship status, age, sex or gender (including pregnancy, childbirth and pregnancy-related conditions), gender identity or expression (including transgender status), sexual orientation, marital status, military service and veteran status, physical or mental disability, genetic information, or any other characteristic protected by applicable federal, state or local laws and ordinances. Election Systems & Software, LLC's management team is dedicated to this policy with respect to recruitment, hiring, placement, promotion, transfer, training, compensation, benefits, employee activities, access to facilities and programs and general treatment during employment.

Responsibilities

The Operations Coordinator executes internal and customer-facing communications, marketing activities, and operational readiness support. They serve as a coordination point between departments to ensure consistent messaging and project deliverables are met on time.