Operations Coordinator at Equifax

Heredia, , Costa Rica -

Full Time

Start Date

Immediate

Expiry Date

05 Jul, 26

Salary

0.0

Posted On

06 Apr, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Administrative Support, Project Management, Executive Support, Event Planning, Travel Coordination, Google Workspace, Microsoft Office, Data Accuracy, Budget Management, Communication, Problem-solving, Logistics, Cross-functional Collaboration, Scheduling, Bilingual Proficiency

Industry

Financial Services

Description

We are seeking a proactive, bilingual professional who balances administrative precision with a project management mindset. The successful candidate will provide essential administrative support to senior leaders—managing travel, logistics, and operational activities—while coordinating cross-functional projects and employee engagement. We need a proactive problem-solver with exceptional communication skills to engage effectively with all levels of leadership. What you’ll do: Provide support in a coordinator and an administrative capacity to senior leader(s). May provide support to multiple leaders simultaneously Coordinate activities and business efforts areas across the USIS organization. Anticipate conflicts and competing priorities, making independent decisions to resolve scheduling issues and maximize leadership efficiency. Support the creation and refinement of executive level presentations (slides, reports, and meeting materials), ensuring high-quality formatting and data accuracy. Partner with business leaders to execute special projects and initiatives that drive team goals. Work as a liaison between USIS teams and the GBS engagement team to ensure active participation of our teams in employee engagement activities Create international travel itineraries, including transportation, agendas, and expense reconciliation. Manage the "Visitor Experience" for incoming guests and leaders, coordinating logistics such as local transport, itineraries, workspace access, and hospitality Oversee operational necessities, including facility coordination, badge access requests, and necessary meeting supplies. Lead and coordinate the local planning for USIS Costa Rica, including execution of Town Halls, engagement activities, and local events, acting as a champion for team culture. Manage end-to-end logistics for offsites, team meetings, and dinner events, including venue sourcing, catering, and material preparation. Manage multiple assignments and deadlines and maintain a schedule of deliverables for internal/external presentations Perform additional duties as assigned by management. What experience you need to be eligible: Bachelor’s degree in Business, Communications, or a related field. Minimum of 3 years in a fast-paced corporate environment (defined as companies with 1000+ employees) specifically in Business Ops, Project Coordination, or Executive Support. Bilingual Proficiency: Minimum B2 Level. Demonstrated ability to manage complex calendars and produce advanced documents (VLOOKUPs in Sheets/Excel or automated Slide decks) in Google Workspace or MS Office. Proven experience planning large-scale events (50+ attendees) including budget management. Experience managing international itineraries for groups of 5+ people, including managing international travel logistics. Experience tracking at least 2 cross-functional projects simultaneously. Demonstrated history of managing communications for VP-level leadership or higher, including the handling of "Highly Confidential" (C-suite level) documents. What could set you apart: Certifications or experience in roles related to Project management is a plus Primary Location: CRI-Heredia Function: Function - Project, Program and Process Management Schedule: Full time At Equifax, we believe knowledge drives progress. As a global data, analytics and technology company, we play an essential role in the global economy by helping employers, employees, financial institutions and government agencies make critical decisions with greater confidence. We work to help create seamless and positive experiences during life’s pivotal moments: applying for jobs or a mortgage, financing an education or buying a car. Our impact is real and to accomplish our goals we focus on nurturing our people for career advancement and their learning and development, supporting our next generation of leaders, maintaining an inclusive and diverse work environment, and regularly engaging and recognizing our employees. Regardless of location or role, the individual and collective work of our employees makes a difference and we are looking for talented team players to join us as we help people live their financial best. Equifax is an Equal Opportunity employer, and qualified applicants will receive consideration for employment without regard to race, color, religion, ancestry, age, sex/gender, sexual orientation, gender identity or expression, service in the Armed Forces, protected veteran status, national origin, physical or mental disability, genetic information, citizenship status or any other status protected by law. For US Applicants If you'd like more information on your EEO rights under the law, please view our EEO is the Law Declarations, and Nondiscrimination Provision. If you need a reasonable accommodation to assist with your job search or applicant for employment, please contact us by sending an email to GTA@equifax.com. In your email, please include a description of the specific accommodation you are requesting and a description of the position for which you are applying. Equifax participates in E-Verify and Right to Work (English and Spanish).

Responsibilities

The Operations Coordinator provides administrative and project management support to senior leadership, including travel logistics, executive presentations, and meeting coordination. They also act as a liaison for employee engagement activities and oversee local facility operations and event planning.