Operations Coordinator at Group One, LLC & Affiliated Companies (Omni-Serv)

New York, New York, United States -

Full Time

Start Date

Immediate

Expiry Date

29 May, 26

Salary

70000.0

Posted On

28 Feb, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Scheduling, Payroll, Billing Support, Documentation Compliance, Reporting Systems, Timekeeping Oversight, Data Visibility, Process Improvement, Organizational Skills, Microsoft Office, Excel, Attention To Detail, Accountability, Analytical Thinking, Communication, Coordination

Industry

Airlines and Aviation

Description

Description Omni-Serv is a trusted leader in airport security solutions, dedicated to protecting people, property, and critical operations. With a strong employee-first culture, we deliver world-class customer service while ensuring safety and compliance in high security environments. We are seeking Operations Coordinator to join our team at JFK Terminal 4. Location: JFK Airport – Terminal 4 Reports To: Director of Operations Pay Range: 60,000 – $70,000 annually Position Summary The Operations Coordinator supports the daily operational execution of the Terminal 4 Building Security & Access Control contract. This role ensures schedule integrity, payroll accuracy, billing support, documentation compliance, and advancement of internal reporting systems. The Operations Coordinator reinforces operational structure and process discipline while supporting supervisors and leadership in maintaining contract standards. Essential Duties & Responsibilities Operational & Scheduling Support Maintain master schedule alignment with 24/7 staffing requirements Monitor daily coverage and identify deficiencies Track overtime and relief coverage in compliance with contract requirements Assist with preparation of daily and weekly rosters Payroll & Timekeeping Oversight Review time and attendance records for accuracy Audit payroll submissions for overtime, holidays, and benefit compliance Identify and resolve discrepancies in coordination with HR and Payroll Track labor trends and staffing inefficiencies Billing & Administrative Support Reconcile scheduled hours versus billable hours Support monthly invoice preparation Track out-of-scope staffing and additional service hours Maintain documentation supporting billing accuracy Compliance & Documentation Maintain personnel records in accordance with contract requirements Track training, certifications, and regulatory compliance Support audit preparation and performance reporting Ensure documentation standards are met for disciplinary and operational records Systems & Process Improvement Support implementation and optimization of scheduling and timekeeping systems Develop and maintain operational tracking reports Improve data visibility related to staffing, overtime, and performance metrics Identify opportunities to streamline manual processes Requirements Minimum 3 years of experience in airport, security, or regulated operational environments Experience with scheduling and payroll systems Strong proficiency in Microsoft Office, particularly Excel Strong organizational and documentation skills Ability to manage multiple priorities in a fast-paced environment Valid US driver's License with at least 3 years of experience- approvals and final decision is subjected to our automobile insurance carrier's criteria Preferred Qualifications A.A. Degree or equivalent (e.g., professional business school certificate) NYS Security Guard License preferred Core Competencies Operational discipline Attention to detail Accountability Analytical thinking Communication and coordination Confidentiality and compliance awareness Physical Requirements Ability to work in an airport environment Periodic standing and walking may be required

Responsibilities

The Operations Coordinator supports daily operational execution for the Terminal 4 Building Security & Access Control contract, focusing on schedule integrity, payroll accuracy, billing support, and documentation compliance. This role reinforces operational structure and process discipline while assisting supervisors in maintaining contract standards.