Operations Coordinator - Hiring (1) Full-Time Position at AVANCE Inc

Rio Grande City, Texas, United States -

Full Time

Start Date

Immediate

Expiry Date

12 Mar, 26

Salary

0.0

Posted On

12 Dec, 25

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Organizational Skills, Attention to Detail, Communication Skills, Problem-Solving, Technical Skills, Collaboration, Adaptability, Basic Financial Literacy, Knowledge of Compliance Standards

Industry

Education Administration Programs

Description

Description Job Overview The Operations Coordinator is responsible for providing administrative and logistical support to ensure the effective implementation of the organization’s policies and procedures across Starr and Zapata Counties. This role works closely with the Deputy Director and other team members to assist in the execution of AVANCE’s policies and procedures, including compliance with Head Start standards and state licensing regulations. The Operations Coordinator supports day-to-day operations by preparing and maintaining program-specific documents such as budgets, contracts, leases, and other required documentation. Additionally, the Coordinator helps facilitate clear communication among internal staff and external stakeholders and contributes to creating a welcoming and professional environment for all. Job Responsibilities Operational Support & Coordination Assists in monitoring and reporting on trends that impact operational efficiency and provides recommendations to leadership as needed. Supports the implementation of policies and procedures and helps identify opportunities for improvement. Communicates policies and procedures to staff and ensures resources are available for compliance. Coordinates with the Deputy Director and leadership team to support initiatives aligned with AVANCE’s strategic goals. Provides logistical and administrative support for meetings, events, and training sessions. Facilities, Safety, & Food Services Support Coordinates with Facilities team to ensure maintenance requests and safety standards are addressed promptly. Assists in scheduling inspections and follows up on minor issues; escalates major concerns to leadership. Helps manage contractor engagement processes for repairs and projects, ensuring proper documentation. Maintains records for state licensing requirements and assists with documentation after visits. Supports management of Child Care Regulation operation portals by updating and tracking information. Provides administrative and logistical support for food service operations, including tracking meal delivery schedules, monitoring inventory, and ensuring compliance with food safety standards. Assists in coordinating with vendors and internal teams to resolve food service issues and maintain quality standards. Risk Management & Compliance Tracks and organizes compliance documentation for licensing, safety, and regulatory standards. Assists in monitoring risk management concerns and escalates issues to leadership when necessary. Supports the development and updating of contingency and emergency plans in collaboration with leadership. Expansion & Site Development Provides administrative support for site evaluations and relocation/expansion efforts under the guidance of the Deputy Director. Assists with data collection, documentation, and coordination of logistics for potential site development projects. AVANCE Core Competencies Execution & Accountability Problem Solving & Decision-Making Communication & Influence Collaboration & Teamwork Stakeholder Focus Adaptability & Continuous Learning Requirements Education Required: High School Diploma or equivalent Preferred: Associate’s degree in Business Administration, Management, or a related field Bilingual (English/Spanish – Oral & Written) Work Experience Required: Minimum of 2–3 years of experience in administrative support, operations coordination, or a similar role. Preferred: Experience in nonprofit organizations, early childhood education programs, or compliance-driven environments (e.g., Head Start, state licensing). Additional Skills Organizational Skills: Ability to manage multiple tasks, prioritize effectively, and meet deadlines. Attention to Detail: Ensures accuracy in documentation, compliance tracking, and reporting. Communication Skills: Strong verbal and written communication for interacting with staff, vendors, and stakeholders. Problem-Solving: Ability to identify issues and propose practical solutions. Technical Skills: Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and familiarity with database systems or portals (e.g., Child Care Regulation systems). Collaboration: Works well in a team environment and supports cross-functional initiatives. Adaptability: Comfortable working in a fast-paced environment with shifting priorities. Basic Financial Literacy: Ability to assist with budget tracking and expense documentation. Knowledge of Compliance Standards: Understanding of state licensing, safety regulations, and food service requirements is a plus. Travel Ability to travel to various sites: Dependable transportation is required daily with a valid driver’s license, a clean driving record (subject to annual MVR (Motor Vehicle Report) check and policy), current auto liability insurance and be bondable by AVANCE, Inc. Travel required up to 40% of the time for work-related site visits, meetings, and functions. Working Conditions Work is generally performed in an office environment. Noise level in the work environment is moderate to occasionally loud (examples: business office with computers and printers, light to moderate traffic, human voices). Standard office equipment generally used includes: Telephone Personal Computer (monitor, keyboard, and mouse) or Tablet Printer/Photocopy Machine Calculator May be required to operate a motor vehicle during the course of duties. Mental and Physical Demands Maintain emotional control under stress; work with interruptions and deadlines; walking, standing, stooping, bending, pulling, and pushing, use hands to finger, handle or feel; reach with hands and arms; occasional: lifting/carrying, pulling/pushing 10-30 pounds.?Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus. Environmental Factors Occasional exposure to biological hazards (communicable diseases, bacteria, insects, mold, fungi, etc.). Occasional expose to weather related conditions when working in outside environment/neighborhoods and events.? ADA/ADAAA Statement AVANCE is committed to equal opportunity in employment for persons with disabilities and complies with the Americans with Disabilities Act of 1990 (ADA), as amended, and any other applicable state and federal laws. Accordingly, AVANCE does not discriminate against qualified individuals with disabilities regarding application, hiring, advancement, discharge, compensation, training or other terms, conditions, and privileges of employment. Moreover, it is AVANCE’s policy to provide reasonable accommodations in employment to qualified individuals with disabilities so that they can perform the essential functions of the job, unless the accommodation would impose an undue hardship on the operation of AVANCE’s business or would change the essential functions of the position. Retaliation against an individual with a disability for utilizing this policy or seeking reasonable accommodation is prohibited.? Individuals with any questions or requests for accommodation should contact the Human Resources Department.?

Responsibilities

The Operations Coordinator provides administrative and logistical support to ensure effective implementation of policies and procedures. This role includes monitoring operational efficiency, facilitating communication, and supporting compliance with regulations.