Operations Coordinator at IHRC Inc

Atlanta, Delaware, United States -

Full Time

Start Date

Immediate

Expiry Date

30 Dec, 25

Salary

0.0

Posted On

02 Oct, 25

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Attention To Detail, Organizational Skills, Interpersonal Communication, Multitasking, Flexibility, MS Suite Products, SharePoint, Data Entry, Analytical Skills, Budget Evaluation, Project Evaluation, Travel Coordination, Inventory Management, Document Preparation, Research Skills, Technical Support

Industry

Business Consulting and Services

Description

Description IHRC Inc. seeks a dedicated Operations Coordinator to support our clients at Centers for Disease Control and Prevention (CDC)/Coronavirus and Other Respiratory Viruses Division (CORVD). CORVD’s mission is to provide the health of people by preventing illness, disability and death from respiratory viruses through public health science and practice in the United States and globally. This position is needed for accomplishing CORVD’s mission. Maintain Division/Branch leadership calendar and adjust meeting schedules, and email distribution list. Distribute vacancy announcements, meeting announcements, and other broad Division-wide e-mails at the guidance of Division leadership. Assist with the development of various recruitment packages. Prepare complex personnel documents for various incoming international fellows, research fellows, and visitors. Input data into spreadsheets, CDC Systems, and databases to coordinate personnel or procurement actions. Maintain automated tracking to include program-specific data to track. Examples are a) suspense on items such as trips, conferences, accounting information, costs, vouchers, passports, estimates of future travel, etc. b) suspense on items such as grants, cooperative agreements, project milestones, progress reports, and funding accomplishments. c) required monthly, annual, and as needed administrative reports, and update these reports as needed. Perform data entry; create Microsoft Word documents; maintain spreadsheets; respond to telephone inquiries; prepare travel arrangements. Assist with inventory and procurement of needed Division/Branch supplies. Perform analytical, budget, and project evaluation; and independently analyze and integrate program financial, technical, procurement, and scheduling information. Assist Division/Branch staff with travel, correspondence related to time and attendance and other related activities. Perform work related to the acquisition of Blackberries, Cell Phones, International Service, and other equipment needed for the 170 Division/Branch staff. Working with the management and staff, assesses current and future needs for maintaining or upgrading services. Prepare and send documents via FedEx or other appropriate mechanisms. Review training requests; assist with property inventory; fax and electronically scan documents. Assist Division/Branch staff with relocation/change-of-station processes. Review requests for Card Key and office key requests. Develop of program information and resource materials to support the organization's policy development and/or technical activities. Research various resources, publications, database; libraries, etc., in order to extract, summarize, and compile information required for the activities of the organization. Required Qualifications Requirements AA/AS with 2+ years’ experience Attention to detail. Excellent organizational and interpersonal communication skills. Ability to multitask and be flexible in emergency situations. Experience with MS suite products such as email, Access, Excel, PowerPoint, etc. Experience with SharePoint. Desired Qualifications Experience working in a public health setting, preferably with CDC.

Responsibilities

The Operations Coordinator will support the CDC's CORVD by managing calendars, distributing announcements, and preparing personnel documents. Additional responsibilities include data entry, travel arrangements, and assisting with inventory and procurement.