Operations Coordinator II - 4814 at BronxWorks

New York, New York, United States -

Full Time

Start Date

Immediate

Expiry Date

20 Jan, 26

Salary

0.0

Posted On

22 Oct, 25

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Supervisory Experience, Building Maintenance, Crisis Intervention, Emergency Response, Documentation Management, Regulatory Compliance, Plumbing Skills, Fire Safety Certification, OSHA Standards, Communication Skills, Computer Skills, Inspection Skills, Vendor Management, Personal Protective Equipment, Mold Identification, Data Reporting

Industry

Non-profit Organizations

Description

BronxWorks helps individuals and families improve their economic and social well-being. From toddlers to seniors, we feed, shelter, teach, and support our neighbors to build a stronger community. In all aspects of our work, we strive for the highest ethical and performance standards and are guided by the belief that people are to be treated with dignity and respect regardless of their present situation or past experiences. We have over 62 locations throughout the borough providing a variety of programs that offer assistance in the areas of family, children and youth support, educational services, elder care, homelessness, mental health and workforce development. We are an employer of choice for anyone interested in a meaningful career in the social services field. Our family shelters are safe, welcoming spaces where families can stay temporarily while they work toward long-term stability. Program staff provide compassionate support, life-enhancing services, and community-based resources to help empower each family. Together, we guide families on their journey back to independence and into permanent housing. RESPONSIBILITIES * Interaction with Supervisor, Clients, Staff, Funders and Collaterals: * Ensure that the building superintendent and staff maintain all aspects of the building’s systems in good condition. * Responsible for ensuring the maintenance staff receives all the appropriate training to maintain the facility’s safety standards. * Supervise vendors and ensure expenses are properly documented and payments quickly made. * Ensure all maintenance staff have access to the appropriate personal protective equipment and that staff are using the equipment properly. * Conduct monthly inspections of the entire facility, including all major building systems. * Ensure cross-shift communication. * Provide crisis intervention 24 hours a day regarding all aspects of building systems. * Provides on-call emergency responses to the program 24 hours a day. * Oversee the maintenance of equipment and furnishings and control supply distribution. * Plan, develop, implement, and assess operations policies and procedures for the facility. * Perform additional duties as assigned by the manager. Documentation: * Maintain the work order management system in place as it applies to assigned BronxWorks site. * Operate quickly to cure any violations of the building code. * Manage the collection, presentation and reporting of operations data including incident reports and registration information. * Ensure regulatory compliance and that all required licenses and certificates from the Fire Department, Buildings Department, Department of Health, and all other pertinent city and state agencies are current and valid. QUALIFICATIONS * Bachelor's Degree is required * Five years supervisory experience. * Experience initiating and developing building cleaning standards to conform with high levels of expectation. * Basic plumbing skills, such as the ability to snake clogged waste pipes and repair faucets. * Ability to understand, operate and oversee the proper maintenance of fire panels in all building facility. * On-call for emergencies during non-work hours, evenings, weekends and holidays. * Ability to safely change GFIs and other electrical outlets and switches. * Ability to identify mold conditions and know the steps for proper mediation. * Certification in operation of all fire department standards such as Standpipe with City Mains, Fire Drill Conductor, Maintenance of I side Alarm System and Supervision of Low PSI Oil Burner. * Proficiency in standards applied by the OSHA and Department of Health for kitchen operation, youth programs and congregate social service programs. * Security and fire safety licenses: 1. F02 2. S12 (City-wide Sprinkler System) 3. P99 (Low PSI Oil Burner) 4. S13 (Standpipe) 5. S14 (Standpipe) 6. F85 (Only at Willow / Fire Safety Director/ Active Shooter and Medical Emergency Prep) 7. OSHA General Industry Safety & Health * Strong computer skills including proficiency with MS Excel or other spreadsheet program. * Strong writing and communications skills. PHYSICAL REQUIREMENTS * Ability to use a computer for prolonged periods. * Ability to occasionally lift and/or move up to 20 pounds. * Ability to stand, walk, or sit for long periods of time. * Ability to climb five flights of stairs Ability to bend and retrieve objects and/or documents. * Ability to travel in the boroughs of New York City and its adjacent counties via public transportation. * Ability to travel for a minimum of 1 mile within a reasonable amount of time and in all types of weather, including inclement weather. BronxWorks seeks to build an inclusive organization grounded in respect for differences. BronxWorks is committed to equal employment opportunity and providing reasonable accommodations to qualified candidates and employees pursuant to applicable law. This commitment applies to all terms, conditions and privileges of employment, including but not limited to recruitment, hiring, compensation, training and employee development, placement, promotion, demotion, upgrading, downgrading, transfer, layoff and termination. We value and encourage diversity and solicit applications from all qualified applicants without regard to race, color, gender, sex, age, religion, creed, national origin, ancestry, citizenship, marital status, sexual orientation, physical or mental disability, medical condition, military and veteran status, gender identity or expression, genetic information, status as a victim of domestic violence, or any other characteristic protected by federal, state, or local law. If you require reasonable accommodation as part of the application process please contact hr@bronxworks.org [hr@bronxworks.org].

Responsibilities

The Operations Coordinator II is responsible for overseeing the maintenance and safety of the facility, ensuring that all systems are in good condition and that staff are properly trained. This role includes conducting inspections, managing documentation, and providing emergency responses as needed.