Operations Coordinator II at University of Mississippi

, Mississippi, United States -

Full Time

Start Date

Immediate

Expiry Date

07 Jun, 26

Salary

25.42

Posted On

09 Mar, 26

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Administrative Support, Logistics Scheduling, Resource Securing, First Point Of Contact, Financial Transaction Processing, Human Resources Data Entry, Procurement Card Reconciliation, Invoice Processing, Work Order Management, Contract Management, Communication Material Preparation, Record Maintenance, Office Operations Oversight, Budget Reconciliation, Financial Reporting, Space Reservation Coordination

Industry

Higher Education

Description

The University of Mississippi — fondly referred to as Ole Miss — stands as a premier public research institution with a proud legacy of academic distinction. We are devoted to nurturing a vibrant, inclusive community where every member — student, faculty, and staff — can achieve their fullest potential. Join the Ole Miss Family — Build Your Legacy Here! Department: Job Summary: Provides complex administrative support to a department or group of professionals in support of unit goals. Job Description: Schedules logistics and secures resources for meetings, conferences, travel, and work unit operations. Serves as a first point of contact for individuals and groups, greets arrivals, and provides basic organizational information via phone, in person, and through other communication mediums, routing more complex inquiries to the appropriate entities. Processes, enters, tracks, and reconciles financial transactions and human resources data, including but not limited to departmental procurement cards, invoices, work orders, contracts, and other account needs. Collects, analyzes, and prepares various communication materials from established sources utilizing technology mediums. Sends, receives, copies, and distributes communications to the appropriate entities according to established policies and procedures under general supervision. Maintains organization and updates physical and electronic records related to work operations according to established policies and procedures. Job Responsibilities: Serve as the primary front-facing representative for the department by answering phones, greeting visitors, and providing professional assistance to guests and campus partners. Oversee daily office operations, including opening and securing facilities and ensuring shared spaces are organized, functional, and properly equipped. Manage all requisition requests and process related financial documentation in accordance with university policies. Complete weekly VISA reconciliation reports and submit required documentation to Procurement by established deadlines. Lead monthly account reconciliations across all departmental budgets and facilitate monthly budget review meetings. Prepare and compile monthly financial reports for leadership review and approval. Process and route invoices for payment in coordination with Procurement, ensuring accuracy and timeliness. Manage billing and ensure proper general ledger (G/L) documentation is maintained. Monitor equipment inventory and property control processes to ensure compliance and accurate record-keeping. Coordinate space reservations and provide logistical support for meetings, events, and departmental initiatives. Maintain meeting spaces to ensure cleanliness, functionality, and readiness, including technology and equipment setup. Other appropriate duties as assigned Education Qualifications: High School (Required) Experience: Relevant experience | 2 Years | Required Compensation: $16.94 - $25.42 Interview Requirement: Interview Requirements: Any candidate who is called for an interview must notify the Department of Equal Opportunity/Regulatory Compliance in writing of any reasonable accommodation needed prior to the date of the interview. EEO Statement: The University of Mississippi provides equal opportunity in any employment practice, education program, or education activity to all qualified persons. The University complies with all applicable laws regarding equal opportunity and does not unlawfully discriminate against any employee or applicant for employment based upon race, color, gender, sex, pregnancy, sexual orientation, gender identity or expression, religion, national origin, ethnicity, citizenship, age, disability, military status, protected veteran status, genetic information, or any other legally protected status. Background Check Statement: The University of Mississippi is committed to providing a safe campus community. UM conducts background investigations for applicants being considered for employment. Background investigations include a criminal history record check, and when appropriate, a financial (credit) report or driving history check. Build your legacy - a legacy of people, place & purpose Get tailored job recommendations based on your interests. Ole Miss attracts the brightest students, faculty, and staff from across the world. An extensive network of alumni back them up with their time, efforts, and generosity. Whether you are starting your college career or taking the next step in your studies, Ole Miss is a university that you can call home. https://visitoxfordms.com/ https://visitoxfordms.com/

Responsibilities

This role provides complex administrative support by scheduling logistics, securing resources for meetings and travel, and serving as the primary front-facing representative for the department. Responsibilities also include processing financial transactions, tracking procurement cards, reconciling departmental budgets monthly, and preparing financial reports for leadership.