Key Responsibilities

• Maintain project records, employee registers, trackers and SharePoint information.
• Coordinate employee and subcontractor documentation and monitor expiry and renewal requirements.
• Track training, medical, licence, qualification and site-access requirements to ensure operational readiness.
• Coordinate requirements between Project Operations, HR, Training, Purchasing, Finance, Logistics, IT and other departments.
• Support employee mobilisation, transfers and demobilisation activities.
• Assist with purchasing requirements and provide supporting information for PR and PO processing.
• Track critical procurement requests and operational resources including PPE, uniforms, equipment, vehicles and IT requirements.
• Maintain accurate operational data, action trackers and project information.
• Support management reporting, dashboards and KPI tracking.
• Proactively follow up outstanding actions through to completion.
• Identify and escalate risks, delays, documentation gaps or issues that may affect project delivery.
• Support coordination with subcontractors, clients and other external stakeholders as required.
• 
  

What We're Looking For

• Diploma or bachelor’s degree in Business Administration, Operations, Project Administration, or a related field, or equivalent relevant experience.
• Previous experience in operations coordination, project administration or a similar role.
• Experience working in a project-based or manpower-intensive environment is preferred.
• Exposure to procurement coordination, employee documentation and subcontractor administration would be an advantage.
• Strong organizational and administrative skills with excellent attention to detail.
• Ability to coordinate multiple stakeholders and priorities.
• Strong communication and interpersonal skills.
• Proactive approach with a strong sense of ownership and follow-through.
• Good practical problem-solving and reporting skills.
• Good working knowledge of Microsoft Office and SharePoint.
• 
  

What Success Looks Like

• You will help ensure that our projects have the administrative and operational support needed to run effectively — people are ready, documentation is valid, purchases are progressing, resources are available, and actions are followed through to completion.