JOB SUMMARY

Under the supervision of the Business Manager of Onsite Services, the Operations Coordinator – Vendor & Project Support will be responsible for managing relationships with vendors, contractors, and subcontractors, ensuring smooth onboarding processes, and serving as the primary point of contact for troubleshooting. You will also support project coordination efforts, including the administration and coordination of new projects, expense management, and participation in meetings. Additionally, you will provide comprehensive support to subcontractors, maintain organized records, handling invoicing tasks, and ensuring timely follow-up on outstanding invoices. The ideal candidate will have excellent organizational and communication skills, with the ability to manage multiple tasks and priorities effectively.

EDUCATION/EXPERIENCE

• Knowledge and skills at a level normally acquired through the completion of an Associate’s Degree in a related field.

SKILLS/SPECIALIZED KNOWLEDGE/ABILITIES

• Keen attention to detail, with the ability to identify errors.
• Proven experience in a role that required weekly and monthly tracking of time, personnel, or billing.
• Strong organizational skills.
• Ability to work with varying seniority levels to include contract employees, co-workers, managers, and external vendor partners.
• Confident abilities within Microsoft Office Suite, must have proficiency within Excel.
• Confident, articulate and professional verbal and written communication skills.
• Strong sense of urgency in task completion.
• Motivated to stay on task with repetitive job duties.
• Experience working within Deltek or an Enterprise Resource System preferred.
• Experience working with Workday as an ERP system (Project Management experience in Workday is preferred)
• Ability to suggest/provide improvements to the current processes.

ENVIRONMENT

• Work typically performed in an office setting.
  This job description does not constitute a written or implied contract of employment. This job description is not intended and should not be construed, to be an exhaustive list of all responsibilities, skills, efforts, or work conditions associated with the job. Furthermore, the employer reserves the right to revise or change job duties and responsibilities as the need arises

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