Operations Coordinator at Meals On Wheels Inc of Tarrant

Haltom City, Texas, United States -

Full Time

Start Date

Immediate

Expiry Date

26 Dec, 25

Salary

0.0

Posted On

27 Sep, 25

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Phone Skills, Attention To Detail, Team Player, Flexibility, Positive Attitude, Microsoft Word, Microsoft Access, Microsoft Excel, Microsoft Outlook, Data Integrity, Client Correspondence, Administrative Support, Program Support, Meal Delivery, Client Intake, Record Keeping

Industry

Individual and Family Services

Description

Description Position Overview: This position should possess strong phone skills by quickly and efficiently answering and routing multiple calls throughout the day. Attention to detail is essential, as there are significant amounts of paperwork. Being a team player and willing to share responsibilities with other team members is expected. All Operations team members are cross trained to fulfill various responsibilities within other positions; flexibility and a positive attitude are enforced. Paid As: Hourly, Non-Exempt Full-Time Employee Hours of Operation: 8:00 AM – 4:30 PM Monday – Thursday, 8:00 AM – 3:30 PM Friday Reports To: Lead Operations Coordinator, Chief Operating Officer AGENCY EXPECTATION OF EMPLOYEE Maintain confidentiality of client, donor, volunteer, staff and board information Support the mission, vision and goals of Meals On Wheels, Inc. of Tarrant County Assist with meal delivery when volunteer callouts make it necessary for staff to deliver Represent Meals On Wheels in a professional manner at all times Required to pass criminal background check and have a free and clear MVR Contribute to other projects when necessary ESSENTIAL JOB TASKS Manage a high volume of phone calls, including cancellations, new client intakes, re-intakes, and documenting no-answer situations. Review and reconcile daily route sheet totals; investigate and resolve discrepancies to ensure accurate reporting. Perform regular system updates for clients who are inactive for four months or are deceased to maintain data integrity. Oversee and process change sheets, ensuring timely and accurate updates to client records. Monitor meal plan change emails and record start dates to maintain up-to-date service information. Process overflow of web-based intakes and ensure accurate entry into the system. Prepare and mail client correspondence, including weekly tasks such as envelope stuffing. Provide reliable administrative and program support to promote efficiency, compliance, and quality client service. Requirements QUALIFICATIONS High school diploma or equivalent REQUIREMENTS Proficiency in Microsoft Word, Access, Excel and Outlook EXPERIENCE Relevant experience or knowledge and skills preferred

Responsibilities

The Operations Coordinator manages a high volume of phone calls and oversees client records to ensure data integrity. They also provide administrative support to promote efficiency and quality client service.