Operations Coordinator/Office Manager at Nestvillage LLC

Sun City, Arizona, United States -

Full Time

Start Date

Immediate

Expiry Date

27 Jun, 26

Salary

45000.0

Posted On

29 Mar, 26

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Administrative Support, Operational Support, Coordination, Communication, Staffing Schedules, HR Assistance, Record Maintenance, Onboarding Coordination, Time Management, Detail Orientation, Prioritization, Microsoft Office, Google Workspace, Scheduling, Workforce Support

Industry

Home Health Care Services

Description

Position Summary: The Operations Coordinator provides administrative and operational support to ensure smooth day-to-day office functions and consistent support across group homes. This role is responsible for coordinating routine operational tasks, maintaining clear communication across teams, and assisting with basic staffing and HR-related processes. The ideal candidate is organized, detail-oriented, and able to manage multiple priorities in a fast-paced environment. This position reports directly to the Business Development Manager. Essential Duties and Responsibilities: Provide day-to-day administrative support to office staff, ensuring tasks and requests are handled in a timely and organized manner Coordinate grocery ordering, tracking, and delivery for group homes to maintain adequate household supplies and avoid shortages Prepare, document, and distribute meeting summaries, ensuring key decisions, action items, and updates are clearly communicated to attendees and HR Assist with maintaining and adjusting weekday staffing schedules based on operational needs, call-offs, and direction from leadership Monitor and communicate staffing gaps or changes, escalating concerns as needed to the Business Development Manager and HR Serve as a point of coordination between office staff, group homes, and HR to support daily operations Maintain organized records related to scheduling, communications, and operational activities Support basic HR functions such as onboarding coordination, documentation tracking, and general administrative assistance Perform other administrative and operational duties as assigned to support business needs Required Qualifications: 1–3 years of experience in administrative support, HR assistance, operations coordination, or a related field Strong organizational and time management skills with the ability to prioritize effectively High attention to detail and ability to maintain accurate records and documentation Ability to handle multiple tasks and adapt quickly in a changing environment Strong written and verbal communication skills Proficiency with basic office software (e.g., Microsoft Office or Google Workspace) Basic experience with scheduling, coordination, or workforce support preferred Compensation: $38,000 – $45,000 annually, based on experience Location Sun City, Arizona Department HR Employment Type Full-Time Minimum Experience Entry-level Compensation $38,000 – $45,000 annually

Responsibilities

The Operations Coordinator ensures smooth day-to-day office functions by providing administrative and operational support across group homes, including coordinating supplies and managing basic staffing needs. This role involves maintaining clear communication between office staff, group homes, and HR while assisting with scheduling adjustments and HR administrative tasks.