What You’ll Be Responsible ForHelp maintain a welcoming, organized office, including the front desk, shared spaces and kitchen.
Coordinate office supplies, stationery, mail and couriers, ensuring correspondence reaches the right people across multiple businesses.
Liaise with building management and coordinate facilities requests, parking and office vendors.
Organize internal meetings, team lunches, office events and catering, and assist with retreats and related preparations.
Coordinate onboarding logistics, including workspaces, equipment, building access and first-day arrangements.
Prepare monthly corporate credit card expense reports and organize receipts and supporting documentation.
Provide administrative support, including scheduling assistance, document preparation, meeting packages and file management.
Support expense administration and payment coordination, keeping records organized and following up on missing information.
Assist with special projects and other day-to-day needs as they arise.
What You’ll BringApproximately two to three years of experience in office coordination, administration or a similar support role.
Experience in a corporate office environment; exposure to finance or business administration would be an asset, but industry-specific experience is not required.
A proactive approach and the confidence to ask questions, solve problems and follow through.
A willingness to help with tasks both large and small.
Strong organizational skills, attention to detail and the ability to manage shifting priorities.
Clear, professional communication and a friendly, thoughtful approach to working with others.
Discretion when handling confidential business, personal and financial information.
Comfort using office software, preparing expense reports and maintaining electronic record
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