Operations Coordinator at Teekay

, , Singapore -

Full Time

Start Date

Immediate

Expiry Date

05 Oct, 26

Salary

0.0

Posted On

07 Jul, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Administrative Support, Report Preparation, Data Analysis, Interview Scheduling, Logistics Coordination, Microsoft Office, Time Management, Interpersonal Communication, Multi-tasking, COMPAS Software, Maritime Regulations, MLC, STCW, Collective Bargaining Agreements

Industry

Maritime Transportation

Description

Some of the things you’ll be doing * Hold safety and environmental protection as a value * Preparation of monthly, weekly and quarterly reports / meeting agenda for the team * Assist in TMSA audits preparation * Provide and analyze raw data / slides for Quarterly Management Reviews (QMR) and Quarterly alerts * Assist with any ad-hoc tasks as required by Line Manager * Provide full administrative support to the Marine HR team in all areas * Assist in scheduling interviews and liaising with departments for candidate selection; coordinate office briefings (virtual/physical) for vessel officers, including logistics and accommodation * Monitor and manage the distribution of anniversary awards and priority passes * Maintain documentation and follow-up for Crew P&I claims, sea staff medical cases, and shore-based health insurance cases * Assist the Marine HR Director with various initiatives, projects, or tasks as needed * Act as backup for the Marine Personnel Officer in Singapore What we are looking for * Diploma in Business / Maritime Studies or relevant administration experience * Ability to respond positively to customers in an effective manner * Proficient in Microsoft Office applications * Strong time management, attention to detail, and ability to handle tasks with urgency. * Self-motivated, capable of multi-tasking, and working with minimal supervision. * Excellent interpersonal and communication skills; works well in a team environment. * Familiarity with COMPAS software is preferred * Understanding of maritime regulations such as MLC, STCW, and Collective Bargaining Agreements (CBAs) What you can expect in return * At Teekay you will find an engaged workplace alongside 8,000 professionals across the globe. Within all this wonderful diversity, this is what brings us together: * We live by our #TeekaySPIRIT values - they always guide our actions, no compromises. * People who are committed to excellence, developing their professional experience as they deliver organizational outcomes * An open collaborative workplace where you can have immediate impact * A workplace where Everyone is a Leader and practices: * Doing the right thing * Creating connections * Delivering results * Challenging work in a dynamic environment * A competitive total compensation package including extended health benefits, pension, short-term incentive awards, flexible spending allowance, overtime. We thank all applicants for their interest, however, only those candidates selected for further consideration will be contacted. Established in 1973, Teekay is one of the world’s largest and leading marine energy transportation companies and a vital link in the global energy supply chain. We bring energy where it is needed – anywhere in the world - to power the global economy and to improve people’s lives. The Teekay Group is made up of our parent company, known as Teekay Corporation (TKSE: TK) and our daughter company, Teekay Tankers LTD (NYSE: TNK), one the world's leading mid-sized tanker companies. With offices in eight countries and approximately 2,500 seagoing and shore-based employees, Teekay provides a comprehensive set of marine services to the world’s leading energy companies. With operational headquarters in Singapore, and chartering offices around the world, Teekay Tankers operates one of the world's leading conventional tanker fleets including, Suezmax, Aframax, and Long Rang 2 (LR2) vessels. In addition, Teekay Tankers owns a ship-to-ship transfer business that performs full service lightering and lightering support operations in the U.S. Gulf and Caribbean. Teekay Tankers was formed in December 2007 by Teekay Corporation as part of its strategy to expand its conventional oil tanker business. Teekay Tankers’ Class A common stock trades on the New York Stock Exchange under the symbol “TNK.”

Responsibilities

The Operations Coordinator provides comprehensive administrative support to the Marine HR team, including report preparation and audit assistance. Key duties involve scheduling interviews, managing crew logistics, and handling P&I claims and medical cases.