Operations Coordinator at Viva Energy Australia

Spotswood, Victoria, Australia -

Full Time

Start Date

Immediate

Expiry Date

09 Sep, 26

Salary

0.0

Posted On

11 Jun, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Operations Coordination, Records Management, Fleet Operation, Driver Onboarding, Customer Liaison, Compliance Management, Scheduling, Multi-tasking, Problem Solving, Communication, Relationship Building, Cross-functional Leadership, Organizational Skills, Time Management

Industry

Oil and Gas

Description

Company Description Liberty Oil Australia have a proud history of truly independent fuel retail and distribution in Australia. We operate a regional network of fuel depots and distribute hundreds of millions of litres of fuel a year, making Liberty one of the largest wholesalers operating across Australia. The company strives to give the best service, the most reliable supply and the best deal for their customers. Given their history, they know the Australian fuel industry well. They’re long-term players who are proud of their flexibility, their agility and their ability to do whatever it takes to provide the most competitive and most reliable fuel supply to their customers across the country. Whilst Liberty Oil is owned by Viva Energy Australia, one of Australia’s leading energy companies, it remains at its core an independent wholesale subsidiary with the advantage of being able to obtain support from the broader Viva Energy network. Job Description The Operations Coordinator provides essential day‑to‑day support to keep operations running smoothly. The role acts as a key link between drivers, schedulers, customers, and the Operations Manager - Victoria and Sydney ensuring continuity, compliance, and strong service delivery. Proven ability to support daily operations, records management, driver support and fleet operation Ability to maintain accurate training, licencing, medical and operational records with high attention to detail Willingness to step in across multiple operational areas, assist toolbox meetings and support drivers and schedulers as needed Support Driver onboarding process through coordination of administrative and training tasks. Customer liaison – Take overflow calls, assist customers, and process incoming orders Support Toolbox meetings – Assist with toolbox meetings and operational communication with drivers Training and Licensing Coordination – Manage driver training records database, licences and compliance requirements Medical & Compliance Booking – Arrange medicals for existing drivers and ensure all mandatory checks are completed on time Fleet servicing coordination – Book trucks for servicing, track maintenance needs and ensure vehicles and manage effectively Qualifications Strong operational skills with the ability to multi-task, a real problem solver. Excellent communication skills with the ability to build strong relationships and collaborate effectively across departments to senior management. Ability to lead and influence cross-functional teams to achieve organisational goals. Comfortable working in a dynamic environment with the flexibility to adapt to changing priorities and timelines. Strong organisational skills, who understands hitting and meeting deadlines. Additional Information This role offers a unique opportunity to make a significant impact on Liberty's operational efficiency and profitability through offering a unique end-to-end depot, driver and stocks management. We welcome applicants from diverse backgrounds, Aboriginal and Torres Strait Islander. If you believe you are suited for this role please submit your CV and Cover Letter by clicking the 'apply now' button below. Please note only shortlisted applicants will be contacted.

Responsibilities

The Operations Coordinator provides day-to-day support to ensure smooth depot operations by linking drivers, schedulers, and customers. Key duties include managing driver compliance, coordinating fleet maintenance, and processing customer orders.