Operations & Finance Administrator at Forge Performance Group

Calgary, Alberta, Canada -

Full Time

Start Date

Immediate

Expiry Date

12 Jun, 26

Salary

0.0

Posted On

14 Mar, 26

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Bookkeeping, QuickBooks, Xero, Accounts Receivable, Invoicing, Accounts Payable, Expense Reconciliation, Financial Record Keeping, Project Tracking, Operational Workflows, Purchase Orders, Freight Administration, Compliance Documentation, Calendar Management, Digital Documentation, CRM Administration

Industry

Staffing and Recruiting

Description

Job Title: Operations & Finance Administrator Location: Remote to start (Hybrid in the future) Type: Full-Time Our recruitment team is currently partnering with Westbow Systems Group to hire an Operations & Finance Administrator. This role will support the day-to-day financial, operational, and administrative functions of the business and plays a key role in keeping projects, systems, and leadership priorities running smoothly. Westbow Systems Group delivers commercial storage and organizational solutions across Western Canada and operates with a collaborative, high-performance team environment. Key Responsibilities Finance & Bookkeeping Maintain accurate financial records using QuickBooks, Xero, or similar platforms Manage accounts receivable and invoicing, including follow-ups on outstanding payments Process vendor invoices and support accounts payable Reconcile expenses and credit card transactions Liaise with external accountants to support reporting and year-end processes Operations & Project Coordination Support project tracking, deadlines, and operational workflows Manage purchase orders and freight administration Maintain compliance documentation including WCB clearance, certificates of insurance, and project documentation Administrative & Executive Support Manage calendars, meetings, and administrative coordination for leadership Handle inbound inquiries and maintain organized digital documentation Support internal communication and documentation across Microsoft 365 Systems & CRM Administration Maintain CRM records, contacts, and pipeline updates Support process improvements and system organization People Operations Support Assist with onboarding administration for new employees and contractors Maintain organized personnel records and HR documentation Qualifications Required 5+ years of experience in administrative, operations, or finance coordination roles Hands-on bookkeeping experience using QuickBooks, Xero, or similar systems Proficiency with Microsoft 365 (Outlook, Word, Excel, OneDrive) Strong organizational skills and attention to detail Ability to manage multiple priorities in a fast-paced environment Strong communication skills and ability to work independently in a remote setting Assets Bookkeeping certification or accounting background Experience working with CRM systems Experience supporting project-based or operational businesses Familiarity with logistics, compliance documentation, or freight coordination Work Arrangement Full-time position Remote to start, transitioning to hybrid when a physical office opens Equipment provided

Responsibilities

This role supports the daily financial, operational, and administrative functions, ensuring projects, systems, and leadership priorities run smoothly for a commercial storage and organizational solutions provider. Key duties involve maintaining financial records, managing accounts receivable and payable, coordinating operations, and providing administrative support to leadership.