ABOUT THE OPPORTUNITY:

We are seeking a highly motivated and detail-oriented Executive Operations & HR Coordinator to support our leadership team, manage core HR functions, and ensure smooth day-to-day operations throughout the organization. This is a hybrid, multi-functional role that combines leadership-level administrative support, HR Generalist responsibilities, and office operations into a high-impact position.

Leadership & Operational Support (40%)
· Manage scheduling, calendar optimization, and communications for the CEO and leadership team
· Coordinate travel arrangements, meeting agendas, and expense tracking
· Assist with preparing internal reports, presentations, and project trackers
· Track and follow up on key action items and priorities across the organization
_ Human Resources Coordination (35%)_
· Lead the administrative aspects of recruitment including posting jobs, screening candidates, and interview scheduling
· Own onboarding and offboarding processes and documentation
· Maintain employee records and ensure compliance with Ontario employment standards
· Support benefits administration, policy updates, and employee communications· Coordinate performance review cycles, professional development, and culture initiatives
Office Operations & Culture (25%)
· Maintain office supplies, vendor relationships, and facilities needs for the Oakville location
· Act as liaison with building management and service providers
· Maintain a welcoming, professional, and organized office environment
· Plan team events, employee appreciation moments, and internal meetings
· Support tech setup and onboarding logistics for new hires