Operations Management – Client Static Data – Team Lead at Huatai International Financial Holdings Company Limited

Hong Kong, Hong Kong Island, Hong Kong S.A.R. -

Full Time

Start Date

Immediate

Expiry Date

07 Jun, 26

Salary

0.0

Posted On

09 Mar, 26

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Leadership, Coaching, Supervision, Client Onboarding, Account Opening, Static Data Maintenance, FATCA, CRS, QI, Data Quality Management, Process Improvement, Control Design, Stakeholder Management, Communication, Excel, Python

Industry

Financial Services

Description

About Us: Huatai International Financial Holdings Company Limited (“Huatai International” or “the Company”), is the only overseas wholly-owned or controlled subsidiary of Huatai Securities. Huatai International is the Huatai Group’s international arm which plays as a crucial role in the group's internationalization strategy by: a) not only providing offshore capital market services (and a global business platform) but also provides onshore clients with valuable cross-border capital market services (aligned with the mainland China government’s policies and commercial intentions); b) actively making use of Huatai Securities’ leading position, distribution network and customer base in mainland China; c) integrating on a global basis across many jurisdictions and regions, a successful and fully integrated international financial platform with innovative financial services solutions. Huatai International operates as a holding company for consolidating all of the group’s cross-border businesses and companies under one umbrella, offering a truly unified and international business platform. In recognition of such international strength, the renowned international rating agency Standard and Poor’s has assigned Huatai International a “BBB+” rating (for long term) and “A-2” (for short-term). Job Description: Provide leadership, coaching and day‑to‑day supervision to the Client Static Data team, ensuring high quality, accurate and timely delivery of BAU activities. Oversee post client onboarding client profile setup, ensuring account opening and related procedures are performed in accordance with internal standards and regulatory requirements. Manage end‑to‑end client account maintenance, including customer profile changes (e.g. client information updates, changes of directors/authorized signers) in core proprietary systems and downstream platforms. Review and approve data input for account opening, static data maintenance and standing settlement instructions (SSI), ensuring robust maker–checker controls. Act as key point of contact for Business Units and Compliance, providing timely responses to queries and guidance on client static data and documentation requirements. Take ownership for the preparation and filing of annual client tax reports (e.g. FATCA and CRS), ensuring underlying client static data is accurate, complete and aligned with tax and regulatory requirements. Maintain a strong understanding of upstream/downstream systems and execution platforms, ensuring data flows are controlled, consistent and well documented. Own and enhance the client data lifecycle: from sourcing and capturing data from appropriate golden sources, to validation, classification and operation of controls that optimize quality and maximize coverage. Oversee legal entity creation and modification, and manage the clearing of data quality exceptions through independent external research and stakeholder coordination. Lead remediation of data issues and gaps to ensure client data is complete, accurate and fit for purpose for all consuming processes in line with firm standards and policies. Coordinate extraction and management of client data to support ad hoc requests, including internal/external compliance queries, regulatory requests and data migration projects. Drive continuous improvement by reviewing workflows, identifying process and control enhancements, and implementing best practices and automation where appropriate. Lead or represent the team in projects and change initiatives, including requirements definition, test case writing, UAT execution, system enhancements and migrations. Oversee physical and electronic document management, ensuring proper filing, completeness of client documentation, and effective follow‑up with Front Office to obtain missing information. Prepare management reporting and KPIs on team performance, data quality metrics and control outcomes, and escalate issues in a timely and transparent manner Qualifications: Bachelor’s degree in Finance, Economics, Business Administration or a related discipline. Min 8 years’ extensive operations experience in a bank or securities firm, with at least 5 years in a supervisory or managerial role. Strong, hands‑on knowledge of client onboarding, account opening and client reference/static data processes. Solid understanding of FATCA/CRS/QI and other client due diligence and regulatory requirements is highly preferred. Advanced Microsoft Excel skills are essential; experience with Python and/or VBA is a strong advantage. Proven track record in data quality management, process improvement and control design within an operations environment. Excellent attention to detail, with a diligent, analytical and well‑organized working style. Ability to work independently, manage multiple priorities under pressure, and be willing to work overtime when required. Strong stakeholder management and communication skills, with the ability to influence and partner effectively with Front Office, Compliance, Operations and Technology. Good command of spoken and written English and Chinese (Cantonese and Mandarin). About Us Huatai International Financial Holdings Company Limited (“Huatai International” or “the Company”), is the only overseas wholly-owned or controlled subsidiary of Huatai Securities. Huatai International is the Huatai Group’s international arm which plays as a crucial role in the group's internationalization strategy by: a) not only providing offshore capital market services (and a global business platform) but also provides onshore clients with valuable cross-border capital market services (aligned with the mainland China government’s policies and commercial intentions); b) actively making use of Huatai Securities’ leading position, distribution network and customer base in mainland China; c) integrating on a global basis across many jurisdictions and regions, a successful and fully integrated international financial platform with innovative financial services solutions. Huatai International operates as a holding company for consolidating all of the group’s cross-border businesses and companies under one umbrella, offering a truly unified and international business platform. In recognition of such international strength, the renowned international rating agency Standard and Poor’s has assigned Huatai International a “BBB+” rating (for long term) and “A-2” (for short-term). Get In Touch We invite you to introduce yourself to our recruiters, and we will be sure to reach out if we come across a role that aligns with your skills and qualifications. We value the opportunity to learn more about you and your professional background. Please provide us with your information, including your resume and any relevant details, so we can keep you in consideration for future opportunities. We appreciate your interest in joining our organization, and we look forward to the possibility of connecting with you soon! Why work here? At our organization, we strive to create an environment that fosters growth, collaboration, and innovation. We value our employees' contributions and provide ample opportunities for professional development. Our team is passionate, driven, and committed to making a meaningful impact. Join us to be part of a dynamic workforce where your skills and ideas are valued and where you can grow both personally and professionally. Together, let's achieve greatness and create a rewarding journey.

Responsibilities

This role involves providing leadership and day-to-day supervision to the Client Static Data team, ensuring high-quality, accurate, and timely delivery of BAU activities related to client profile setup and account maintenance. Key duties include overseeing end-to-end client account maintenance, reviewing data input for accuracy, acting as a point of contact for compliance queries, and owning the client data lifecycle from sourcing to exception clearing.